ILPOA Annual Meeting on October 10th at 1 p.m.

ILPOA Members:


As previously announced, our ILPOA Annual Meeting is scheduled for Saturday, October 10th at 1 p.m. In addition to a brief update regarding the association, the majority of the meeting will be focused on our Meet the Candidate Forum for the 2021 Board. Tremendous progress has been made over the past year and we are excited for everyone to hear from our prospective Board candidates on the experiences, skills, and expertise that they will bring to the table should they be elected to the 2021 ILPOA Board.


To ensure that as many people can participate in this important meeting, we are making some exciting changes to the meeting format. This year we will be live-streaming the meeting online via YouTube which will allow you to not only hear but see the candidates as if you were at the Community Center. The COVID pandemic has challenged us with the annual meeting as we are restricted to the number of people that can participate in person. As a result, we will be taking reservations for a limited number of seats at the Community Center. We encourage anyone that has computer access to use the live-stream if at all possible so those that do not have computer access can attend in person. More details to follow regarding the reservation process. Those attending in-person will be required to wear a mask to enter the building, during the meeting and until you exit the building.


As we have done in the past, we will have a candidate questionnaire that will allow each candidate the opportunity to respond to key issues that impact the future of our community. The responses will be sent out to all of our members via email, in addition to posting the information online. Copies will also be available at the ILPOA Office should you not have computer/internet access.


Because of the COVID limitations on the number of people attending in-person and the large number of people attending via the YouTube Live-Stream we are requesting that members pre-submit candidate questions via email (Indianlake@ilpoa.org) or drop them off at the ILPOA Office by not later than Tuesday, October 6th. You must be a Member in Good Standing with ILPOA to submit a question and also provide your name and which candidate(s) the question is directed. To be fair to all members we will be using pre-submitted questions for the Q&A portion of the meeting.

This year’s election is very important and the choices we make will have a significant impact on the current and future of ILPOA. We are encouraging as many members as possible to participate. With the addition of live-streaming the meeting, we’ve made it easier than ever to participate. Now it is up to you to make this meeting a priority.


If you have any questions you can email the ILPOA Office at indianlake@ilpoa.org, call the office at 573-885-3630 or drop off your questions at the dropbox on the outside of the ILPOA Office.

ILPOA Community Committee
ILPOA Board

BOOSTER CLUB UPDATE

Hello Booster Club Members,

     It has been awhile since you have heard from us and I apologize for that.  The Booster Club Officers had a meeting on August 15th. As of August 4th Beverly Campbell has stepped aside, our special thanks for stepping up when it was needed. Lynn Eberle has stepped aside, as she needs to focus on her health, thank you for all you have done for the club and our community. Prayers to both.

     Hello my name is Nancy Windorff, I feel very honored to be a Booster Club Officer. I went to college to be a CPA. I have been very active in the community, making masks, working on the online auction and I run Indian Hills game room on Facebook. My goal is to keep us going forward in these trying times. Can’t wait to meet you all.

      Hi my name is Ronda Emmons, I am excited about becoming the Vice President intern. I am retired and live at the lake full time. I was a child nutritionist at Rockwood School District. I also managed and owned a Hair Salon. Looking forward to a good year.

     Even with the currant situation of Covid19 the Booster Club is still active and helping the community. We would like to thank all of you that supported our 2020 efforts through membership donations as well as your generous participation in the auction, supporting of the merchandising website and would like to especially acknowledge the generous donation for the sale of wine bags from Mary Beth Huffman and her family.

     The Booster Club is sponsoring the upcoming events Movie night and the First Responders BBQ.

     We are currently striving to hold an outside meeting on September 19th at 9am at the Community Center patio, hope to see you there.

     Meeting minutes to follow at a later date.

     Save the date:

      September 5th Movie Night at 7:30 Double feature-Moana and Ford vs Ferrari

      September 12th First Responders BBQ and Parade (Hope you will come and show your appreciation to all our First Responders.

Thank you,

The Booster Club

Nancy Windorff President

Any questions or concerns please contact me at nwindorff@yahoo.com or 262-309-0508

Update on Cove 9 Bridge

August 2020

COVID-19 has not stopped ILPOA Bridge Committee from meeting remotely and moving forward with plans to build a new bridge over Brush Creek on Cove 9, replacing the existing rapidly deteriorating bridge. This announcement reflects the intended timeframe needed to build a new bridge and alerts Members to the current bridge access being closed. 

New Bridge Design and Bid Process

The Bridge Committee continues to work with Cochran  Engineering, the engineering firm retained to assess our needs and develop the construction bid package.  The design of the bridge was based upon input from Member surveys as to what was important to them to include.  The bid package calls for a new one-lane bridge substantially longer than the current bridge.  This is to allow for more water to pass under the bridge when high amounts of storm waters occur.  Construction of the new bridge will be independently overseen and monitored by Cochran Engineering as well.

Bid packages are being sent to MODOT approved bridge contractors known in the area.  If any member wants to be sure that a contractor they would recommend receives notification of the bid request, please email the name of the contactor and their contact details to the ILPOA Bridge Committee at bridgecommittee@ILPOA.org.  Bids will be due in September.  The Bridge Committee will review the bids and make recommendations to the Board of Directors of ILPOA.  It is anticipated the bid will be awarded by late September.

Lake Being Lowered October 1, 2020

In order for construction to take place, the lake water level will need to be dropped the maximum amount allowed, about 6’-8’ lower than normal summer pools.    Lowering the lake to this level was routine and took place every four years in the past.  It allows members access to their shorelines to make improvements.   We anticipate starting to lower the lake on October 1, 2020. Although the lake valves will be open in early October, rain could slow the lowering process. With limited or no rain, we anticipate the lake to lower a couple inches each day.     Many boat owners will need to remove their boats from the lake for winter storage before this date to avoid problems getting their boats off their lifts or to an access ramp to remove from the lake.    Therefore, it is highly recommended for those who want to remove their boats for the winter should do so by October 1, 2020.

Although we realize the lowering is earlier than normal, starting in October will ensure completion of the new bridge before spring.   Of course this completion date is subject to weather conditions during the construction project.

Access Far Side of Lake Over Dam and Spillway  During Construction

We anticipate the existing bridge will be closed to traffic after the contractor has been vetted and chosen. At that time the contractor would begin removing the existing bridge and construction of the new bridge, weather permitting.  This will cause all traffic to be routed over the spillway and dam in order to access the west side of the lake while the new bridge is being built.  Temporary ramps will be constructed to reduce the road grade at each side of the spillway, allowing safe passage of all vehicles.   By lowering the lake as noted,  we also reduce the chances of having the dam closed due to heavy rainfall.  

Updates

The Bridge Committee will keep all Members informed as this project progresses.  Please share this information with your friends and neighbors to help ensure everyone is aware of the timing of these events.

If you believe that you may have issues removing your boat by the October 1 date, please contact us at bridgecommittee@ilpoa.org.

Bridge Committee

Brian Nisbet

John Oeltjen

Gary Weber

Mike Dean

Mary Beth Huffman

Flooding Update

Members,

Our crews and some volunteers have been working since this morning to clean up the hay bales, logs, debris, etc. THANK YOU SO MUCH to the folks that have been helping us all day do that. And thank you to everybody staying off the lake so that cleanup can safely happen quickly. From Cove 5 north looks better than the south side of the lake. We are going to stop our cleanup operation from 6-8 tonight to allow members on the lake for a few hours. THIS MEANS ABSOLUTELY NO WAKE. And also, please stay out of Cove 7. Those poor folks are still cleaning up from the tornado, now this. We will reevaluate the whole situation in the morning. The lake will close down again after 8 pm. Of course, no parade tomorrow night. EVERYBODY, PLEASE CHECK THE ELECTRIC TO YOUR DOCKS!!!!We also ask that all members keep their vehicles/cars/side by sides, etc out of the coves. It is mucky and we’re leaving huge ruts. We’ve also had a lot of reports of snakes. Two times today, that Cove 9 bridge was closed…….We will be inspecting it for damage as soon as we can. What kind of fun do you wanna gave next weekend???? – lol!

Mary Beth

Flooding

Members,
We have had some significant flooding at Indian Hills. Cove 9 Bridge was under water for about 2 hours and now the water has receded and the road is currently open. Right now, the lake is closed until further notice for safety reasons as many watercrafts and debris are floating loose. We are currently experiencing more rain so it is possible the situation could worsen. We will keep you advised as changes happen please check the social media sites for immediate updates.

Mary Beth Huffman, ILPOA Board President

Exit Gate

Members

If you have noticed, the exit gate has not been working for a few days.  The reason is because the loops that activate the gate are located in the asphalt pavement.  Pavement so thin that the loops are finally at the surface and have been broken by the traffic.  The solution to this problem is to pour concrete in the area and put the loops in the concrete.  But until we can bid that process out and find the money to do this, we have a temporary solution:

The stop sign has now moved closer to the gate.  And the “loop” to trigger the opening of the gate/arm is now VERY CLOSE to the gate.

STEP #1:  STOP at the NEW stop sign.  AGAIN, STOP at the STOP sign! (It is amazing how many folks do not obey a simple stop sign).  Wait for the person in front of you to get through and the arm to come back down.

STEP #2:  Slowly pull up CLOSE to the gate.  It will trip the loop and you will be able to proceed through the exit gate. 

There are no longer any loops located on Seminole.  Folks exiting from Seminole need to proceed to IH Drive to trigger the new loop.

Attached is what the signage looks like and a map of the process.

Booster Club 2019 Recap

BOOSTER CLUB 2019 RECAP

2019 started out on a very sad note for the Booster Club as we lost our beloved leader, Larry Eberle.  But the members of the club rallied together and we made a conscious decision to honor dear Larry by making it the best year ever – and we came through in a big way!!  

Our spring membership drive was wildly successful, we took in over $26,000.  Contributors to the membership drive receive the coveted “Love the Lake-Moving Forward” tee shirt – this year in gray.  It is amazing to see how many of those shirts are around-both the previous years in red, blue and now gray!

Dale and Kathy Bailey and team have taken hold of our winter Buncos.  It is always a fun time – and often comes during a good time to get out of the house!  They are planning another one for this winter, keep an eye out for the date and join us.  

We partnered with The Lakeshore Marina and the DuBois/Brakefield/McGuirk family for an outdoor concert in the spring.  Gavin M played for an excited crowd on a great evening.  A perfect example of a family getting together, planning and executing an event for the good of the community!  Hope to do something similar again in 2020.  

Our Annual Family Reunion exceeded all expectations.  We tried a few new things that ended up being great ideas.  One was an “on-line” auction.  Many members joined in the fun to bid on some unbelievable items donated by our members.  In addition, the Ladies Auxiliary donated and worked an Ice Cream Social on Friday evening to kick off the Reunion.  Members came to the Community Center and enjoyed ice cream while checking out the silent auction items.  We had fire truck rides and a pumper, water races and games for the kids to experience.  We also experimented by taking credit card payments for the auction, something that worked out very well.  We ended up grossing over $10,800 for the Family Reunion!   It was so well attended, there was hardly room in the Community Center at times – even with the Blues Parade going on!

Among other things during the year, we finished up 2019 with two very successful events.  The Thanksgiving Dinner and Holiday Light Contest were AMAZING!!  Both free events aimed toward bringing our community together and both filled the Community Center with members.   The potluck Thanksgiving dinner brought out the unbelievable cooking skills of so many of our members!!  And the Christmas Holiday Lighting Contest brought out more holiday spirit than we’ve seen in Indian Hills.  We’ve heard loud and clear that folks want to see both of those events back next year!  

The premise of The Booster Club is that we work hard and have fun at the fundraisers, then the Booster Club Members discuss and decide how that money is spent in the community.  This has been the most successful year we’ve experienced by far and as Ed Hitzeman likes to remind us:  we have raised more than over 10% of what the Association  takes in!  Below is the list of items that was voted on and paid for by the Booster Club in 2019:

New Street Signs, Stocking the Lake, New Tires for Maintenance Vehicles, Installation of a Water Softener at the Community Center, Upgrade of the Electronic Sign, New Backpack Blower and Weed Eater, Speed Signs/Barricades, Water Patrol Boat Refitting, New Brush Hog, Mobile Radios, Security Cameras, Snow Plow, Thanksgiving Event Expenses, Christmas Event Expenses, Landscaping at Front Gate, Repair Corporate Seal Embossers.  

Please consider joining The Booster Club.  Our meetings take place on the 3rd Saturday of each month at 9:00 am at the Community Center.  We have some exciting things coming up in 2020, including the First Indian Hills Golf Tournament.  THANK YOU to all members who support the Club, whether it be in person or financially!

Personally, I was honored in early spring when the Officers of this club contacted me to become the President of this wonderful organization.  I thoroughly enjoyed leading this incredible group of Booster Club Members who are committed to making our community better.  We enjoy every moment of planning and executing our events with our fellow members and it proves what Indian Hills is all about.  As I transfer over to President of the Association, Beverly Campbell has stepped up to become President of the Booster Club.  I am confident that 2020 will surpass the incredible 2019 that we just completed!

Mary Beth Huffman
LOVE THE LAKE!!

Exit Road Detour

We have worked carefully to create a safe separation of the exit road using safety cones in order to allow both incoming and outgoing traffic for our members and guests.  Unfortunately beginning on 10/24 we began to lose safety cones either through theft or running over them and not taking the time to reset them back where they belong.  Today we observed that on the straight stretch of the road we were down to two safety cones and had to send Roving Patrol to replace the safety cones.

It is unfortunate the people have so little disregard to the safety of our members, guests and vendors that they either steal or run over the cones placed to divide the exit road into two lanes.  This may not seem like a big deal but it cost $20 per cone to purchase new cones and when you are trying to cautiously spend the limited budget we have, it adds up.

Here’s the ask …. 1) Please reduce your speed significantly when you are either entering or exiting the community when traveling through the detour area, 2) If you knock over a cone, we understand it happens, but please place it back in the right space and 3) if you see someone take a safety cone make a note of the car and report it to security.

It’s really sad that we have to bring this up but apparently common sense and respecting community property is not understood by the small minority who are once again costing you/our association.

ILPOA Board

Booster Club Update

Our September meeting on Saturday was unbelievable.  If you ever need a lift, just join this positive, happy, determined, FUN group of people!!  Our meetings are every third Saturday of the month, 9 am at the Community Center.  Here is what we got coming up in the future, mark your calendars!

Thanksgiving
Saturday, November 23, 3 pm we will be sponsoring a Thanksgiving meal at the Community Center.  The Booster Club will provide the main course, tea and water.   If you can, members to bring a side dish/dessert to share with the group. Please tell your neighbors that may not have communication.   More details to come!

Christmas
Boy, are we excited about this!!  Indian Hills holiday light/decoration contest on December 14.   There has always been kind of a small rivalry throughout the neighborhood, let’s make it official!   Many ways to join in the fun.  Decorate your house and vie for bragging rights for different categories.  Be a viewer/voter, leave from Community Center for a drive around to see the houses.  Come back to the Community Center with your votes and enjoy the party.  Refreshments, pictures with Santa (pooches too!), music, etc.  Some donated decorations will be available for those who’d like to participate and don’t have the “stuff.”  We will have a box in the Marina for donations for small gifts, etc for stocking stuffers for the kids.   Some other surprises for the kids are being looked at, too! Mary Barbara Fitzgerald is leading this event, get with her at mb.fitzgerald@yahoo.com if you’d like to participate in the planning.  But be sure to get that date down!

Golf Tournament
2020 is going to bring another new, exciting event.  The first annual Indian Hills Golf Tournament.  We are beginning the plans for a tourney at Cuba Lakes, followed by a dinner/silent auction/entertainment for participants as well as for the non-golfers!  Co-chairs Tom McClard and Mary Beth Huffman are looking for volunteers to help, please let us know if you would be willing to serve on the committee.  (Eberle boys, FYI, this does NOT relieve your responsibilities for the Family Days Cuba Cup on the ball field -lol!)

Family Days
Then our growing, ever-popular Family Days!  Set on Fathers Day weekend this is June 20th in 2020.  Already talking about festivities – some new ideas to be sprinkled in with the old.  

As you can see, we have some exciting events coming up designed to bring the community together on a regular basis.   Please plan on supporting us in these activities.  And if you can volunteer for anything, please do.  Phone/email below.  You will find it to be a very rewarding experience!

We discussed how we are all so excited for all the work going on at the main entrance!  We will be looking at contributing to that effort in some way-maybe some landscaping when the construction is complete.  That’s what we do – have fun raising the money and then deciding as a group where those funds are used!  Join us!

Mary Beth Huffman
President – Booster Club

314-713-2172/ mbhilpoa@gmail.com


Exit Road Concrete Work

You will soon notice some changes at the exit gate this week that will enable us to keep our community safe, allow for quicker exit from the community and address people driving into the community through the exit gate.  This enhancement to our exit gate security is a direct result of listening to the feedback of our members.

New Gate Arm:  We will be adding a new gate arm to the back side of the exit gate (DD side) while also removing the spikes to make for a quicker exit from the community.  The new gate arm technology will respond better to all vehicle types including motorcycles for reliable operation.

Exit Gate Spikes:  When the exit gate spikes are removed for the new exit gate arm they will be retained for potential use in other areas of our community.

New Concreate Surface:  There will be two new areas of concrete.  One will be on the DD side of the current exit gate approximately 20’ wide by 25’ deep.  The other area will be at the exit right at DD.  The culvert pipe underneath has outlived its useful life and will be replaced.  That area will be approximately 30’ wide and coming back almost 60’.

I would like to thank John Richmond and Pat Leahy from the Board who have worked together in leading this project.  They both commit so much time to our community while balancing full-time jobs outside of the community.

Work should start Wednesday July 10 or Thursday July 11 for the concrete and the new gate arm should follow after that.  We will have a detour that will lead you from the exit side of the road through the visitor side of the entrance gate.  Also notice we will be leaving all the gate arms up during this time since there will be no way for guests to call in to the members since that will be used for a temporary exit road.  Please NOTE the entrance road will have to be used for entrance AND exit onto DD.

Mark McLean

ILPOA President