* Called to order at 5:30 pm at the community center and via zoom on Monday, December 5, 2022, with attendees: R Dixon, J Rohal, A Santiago, L Oswald, G Rivera B Thom, M Baetz, and M Hill.

• Approved minutes of the previous meeting.
• Reviewed 11/18/22 block captain list per Jean
• Between now and the next meeting, Jean, Lou, Marsha, and Jackie will call each to obtain commitment or if need be, accept their lack of commitment with a thank you for considering the position (see below the preliminary list of block captain responsibilities and the short narrative that can be used to describe block captain responsibilities).
• Those whose commitment is secured, will be plotted on the neighborhood map so that we can visually see our block captain coverage and gaps of coverage.
• Block captains can start to introduce themselves to their neighbors with a description of function & purpose and gather contact information (see the narrative below that can be used).
• bock captains will be asked to start gathering contact information (email addresses & phone numbers)
• A training date for block captains put on by Lt Brooks will be set for early 2023 
• Provide block captains with the chain of command & method of communication

          * across block

          * between blocks

          * between zones

          * between CCSD

           * between office and security committee 
* Do we need Zone Captains?

* Welcome to the neighborhood”

    * NW is one of numerous clubs

    * NW brochure that explains and invites ( we need to find a brochure to copy ) 

    * Welcome basket items 

* Security metrics posted monthly (/let community know what we are doing )

    * number of regular CCSD patrols

    * number of calls to CCSD from members 

    *  umber of calls CCSD from NW

    * number of citations issued 

     * number of hours front gate was inoperable

     * number of cars through front gate. 

    * narrative summary with potentially incidents / security activities / amend nw activities.  

* Lake & land auxiliaries were described.  More to follow after December board meeting. 

* Old business ( guest / member vehicle differentiation to be discussed with board and security committee )

* New business….there was none 

* Next meeting will be on Monday, January 9th at 5:30 pm in the community center and via zoom. 

* Adjourned at 5:45 pm.

Please Note: The Indian Hills Neighborhood Watch Program is an independent volunteer group that is not selected, appointed, confirmed, or controlled by the ILPOA.

Appendix to minutes:
 

1) STATEMENT of PURPOSE: The Indian Hills Neighborhood Watch is designed to enable the Crawford County Sheriff’s Department and Indian Hills to work together to make Indian Hills Lake community more crime-resistant. 

2 )This is just a continued set of examples of Block Captain duties and responsibilities. This is NOT a MUST complete all types of list. There are some examples of how to engage the community and get more residents involved. The program and recruitment NEEDS to be whatever the board and startup committee is seeking. Remember this is YOUR program.

1. Block Captains should be a diverse spread through all the pre-established Sectors/Zones within the community. I have established this “TEMPORARY” vision of breakdown within the community for sectors/zones. Please see attached for what I have established:
   1. SECTION/ZONE 1: YELLOW: Covering Cove 1
   2. SECTION/ZONE 2: PINK: Covering Cove 2-3
   3. SECTION/ZONE 3: GREEN: Covering Cove 4
   4. SECTION/ZONE 4: BLUE: Covering Cove 5-6
   5. SECTION/ZONE 5: RED: Covering Cove 7-8 
   6. SECTION/ZONE 6: ORANGE: Covering Cove 9

***NOTE*** These are massive areas of operation. Please select multiple block captains within these sectors/zones as it would be too much for one person to handle. I would focus on approximately 1 Captain per 20 Residents. 

1. Acting as a liaison between all the residents within their sector/zone
2. Establishing a “telephone chain” by staying up to date with all the residents within their section/zone. 
3. Visiting and welcoming new residents into their zone and inviting them to partake in the program
4. Contact each neighbor within their zone/sector as often as possible to discuss possible crime problems, needs for assistance, and suggestions the residents would like to see in law enforcement presence. 
5. THE CHAIN OF COMMAND INFORMATION SHOULD BE AS SUCH
   1. Crawford County Sheriff’s Office Liaison
   2. Start-up Committee and Community Board
   3. Block Captains 
   4. Neighborhood watch members 
6. Establish block maps for all residents so they know their area of coverage.
7. Define the Boundaries of the blocks and areas of operation
8. Hold organizational meetings with the Crawford County Sheriff’s Office liaison for informational exchanges. 
9. Develop email or text group exchange for information to be passed along easily.
10. Be ACTIVE within the community and promote the program and reasons for more participation. 
11. Be up to date with all emergency-based information within their block:
    1. Establish and communicate which residents have security cameras and would be willing to assist law enforcement with that footage
    2. Identify emergency equipment: Fire Hydrants/Water Shutoffs etc.
12. Promote the Program.

3) The Indian Hills Neighborhood Watch will be organized with an Indian Hills NW Council ( consisting of those community members who have acted as a start-up committee ( R Dixon, J Koyn, B Thom, D Dubois, G Campbell, Bev Campbell, D Bare, D Vander Weerd, M Schramm, E Brickler, G Weber, D Dolen ) as well as others who wish to be on the council. The next level will be the block captains per colored zone or partial colored zone.  Lt Brooks provides advice and counsel to the NW Council and will meet regularly with the block captains. The level below the block captains will, in time, be 4 or 5 assistants to the Block Captains that stay in close touch with the individual assigned homes. 

4 ) Narrative to be used to help recruit block captains:  We are reviving our Indian Lake Neighborhood Watch so that it can work with The Crawford County Sheriff’s Department and our lake community to keep our neighborhood crime resistant. The revival’s success will be largely dependent upon our ability to recruit Block Captains who will act as liaisons between approximately 20 to 40 Indian Hills property owners and the Crawford County Sheriff’s Department and other Block Captains. We are hoping that you will volunteer to be a Block Captain and attend training sessions. 

5) Narrative of introduction to be used by Block Captains: Hello, my name is …  and I have volunteered to be the Indian Hills Block Captain for …   .  The Indian Hills Neighborhood Watch Program is an independent volunteer group that is not selected, appointed, confirmed, or controlled by the ILPOA.

It is designed to enable the Crawford County Sheriff’s Department and Indian Hills to work together to keep Indian Hills lake community crime-resistant. Indian Hills Neighborhood Watch Block Captains will become leaders in our Program that will serve as the eyes and ears of our Indian Hills Community.  Eventually, we hope to recruit Block Captains for every 40 or so houses within Indian Hills. If you would like to volunteer to become a Block Captain, I will give your name to Bob Dixon who in turn, will contact you.  

For now, my request is to gather contact information from everyone in my block.  Thereafter, I will inform everybody of my detailed responsibilities as a Block Captain and how you can help me fulfill those responsibilities.