Booster Club 2019 RecapDecember 21, 2019
Ladies Auxiliary Annual Spring Lunch 4/18/20January 15, 2020
Quarterly Meeting Minutes
June 11 – 9 am
Welcome Call to
Order/Pledge of Allegiance
Board and Assignments
- Mary Beth Huffman President
- Don Kalista Vice President, Office Chair
- Scott Rockafellow Treasurer,
- John Richmond Secretary,
Chair Building Permits
- Chris Pinaire Chair Legal, Co-Chair LIMR
- Koren McGinnis Chair
- Jeremy Huguet Vice
- Bill Brumitt Chair LDS, Nuisance Properties
- Gary Campbell Chair
Roads and Maintenance
- Resolve Obstacles with Securing the Entrance/Exit
to Our Community
- Develop Actionable Infrastructure (Bridge,
Dredging, Roads) Solution
- Identify Strategy to Address Limitations of BUR
- Develop Communication Strategy for ILPOA Members
to Allow Easy Access to Key Information
and Increasing Community Awareness
- Promote and Market Community Involvement by All
- Develop Strategic Operating Budget Based on Near-
& Long-Term Needs of Community
- Gate Issues/Security
- Latest incident at exit gate. Guest of a renting member did not stop at
stop sign, piggy backed onto
his girlfriend’s car, arm came down on his pickup truck, he stopped, and backed
up into the exit gate and caused massive damage. Police called, video turned over, advised IH
wishes to prosecute to the fullest.
- To ALL MEMBERS AND YOUR GUESTS. Both the entrance and the exit gates have
STOP SIGNS that must be obeyed. All
damage to windshields, cars, etc have been due to the member/guest ignoring the
stop sign. You must stop and WAIT YOUR TURN – wait for
the arm to come down from the car in front of you, do not piggyback onto the
car in front of you. We have avoided
all insurance claims to date as offenses are clearly shown on our video. The process is that if you ensue damage to
your car, send the information to YOUR insurance company, they will deal with
our insurance company. We send the
videos to the insurance companies showing that the member/guest ran a stop
- The gate contractor has ordered parts and will
be here next week to fix the vandalism and other issues such as the rolling
gates that have been having issues not being consistent.
- Most gate issues coming from guests of members
not in good standing and renters and guests of renters. As members are responsible for their guests
and renters, they are made aware, written citations, etc. of the behavior or
Is it possible to not allow long term renting at IH? Our lawyer has advised no that we cannot
disallow renting. (We are exploring the
possibility of disallowing short-term renting, VRBO’s, etc. – as a violation of
the BUR to run a business at IH).
- Have a meeting set up with Crawford County
Sheriff Department early February to discuss supporting our efforts, what we
can do to help them help us. May ask
members for help with making our feelings known to Police/Prosecuting Attorney,
- Wellness checks will not be performed by our
security roving patrol. If you fear for
your loved one, please call 9-1-1 or a neighbor.
- Joe Modray and Walt Koyn have been an invaluable
asset to both Road/Maintenance and Security.
- Gary Campbell gave a quick update, with the
tempered weather, have been able to work on more potholes than a usual
- Maintenance has been able to clear the brush
from the spillway.
- Will be welcoming Matt Eaton back part time on
Monday after a long illness.
- ATVs, Golf Carts or any vehicles are NOT ALLOWED
on the back of the dam. They are putting
ruts in the dam, which damages the integrity of the dam. Please call security immediately if you see
anybody on the back of the dam.
- The Board is looking at the possibility of
installing some boulders along the road of the dam, in conjunction with
re-installing the damaged cable.
- Animal Nuisances
- There has been quite a bit of complaints
regarding dogs/cats. Crawford County
does not have an animal control. Cuba
Animal Shelter cannot come to Indian Hills.
The Association will write citations if it is known where a nuisance
dog/cat’s home is and there is a documented incident. After 3 citations, the member will be
considered a member not in good standing.
Discussion among members about neutering strays.
Bill Brumitt is working on comprehensive plan of hunting beavers. Mary Beth Huffman will be meeting with
trappers/hunters on Monday to put together a plan with them.
- Address Markers on Houses
- Please consider some kind of address marker on
your house. It was evident at the
Christmas parade that it is very difficult to see addresses, which could be
valuable seconds in an emergency.
- The operational costs and account balances were
reviewed. (Overall budget vs costs ended
up at 99%). 2019 goals all met and completed.
- 2020 Financial Strategic Initiative – develop 3-year
financial budgets and plans, based on near and long-term needs of the
- Continue to fund reserves to protect against
- Layout 3-year plan & proposals
- annual operating needs are funded
Projects” that need funded are prioritized, and so as to not jeopardize annual
- Larger Projects (Non-MIP/LIMR) are anticipated
and funding is set aside properly and addressed
- All Type Fence: Going into discovery/deposition
phase of suit
- Brunts/Williams/O’Fallon and Wideman vs ILPOA
- Judge Parker has ruled on what motions are to be
included in the case. The temporary
injunction to stop assessments was denied, members to continue to pay assessments.
- January 22 is the next date when
depositions/discovery to plaintiff’s, etc and it is possible a trial date will
- Trail Road: No new updates at this time.
- Cove 9 Bridge Replacement
- Cochran is completing the design this month.
- The bridge committee will put the project out to
bid to multiple firms in late spring/summer.
Requirements for insurance, etc. will be included in the bids.
Make modifications to the spillway for flood purposes. Take the lake down as far as possible after
the season (exact date TBD), expect 4 months of construction, and hope to be
complete to begin the spring/summer season.
- Lake Restoration
- Have received information/data from the
committee and the board is also looking at the possibility of a Mock-Up
- Dock Lottery will be held on March 7 at
Community Center at 1 p.m.
- New Cloud-based Member Database – will have
greatly enhanced member capabilities
- Ability to send text-based communications
- One capability will be the ability to pay your
dues with a Credit Card (fee will added to your transaction) and by ACH.
- Communication Committee
- Don Kalista/Mary Beth Huffman will head up a
communication committee. Members please
contact us if you are interested in joining/input.
- It is the policy of the board to not engage in
conversations on social media. We do post controlled announcements and
messages, but then close the conversation. Please understand that we will
not manage the Association through social media. If you have an issue,
the proper direction is to contact a board member through their board email
addresses. Nothing will be done with social media posts. There is
also a maintenance form should you wish to report a maintenance item (will be
posted on our website if it is not there already).
Lake Dam Spillway
- Will have additional water tests this year. We will communicate the results once we
receive and verify the results.
- Asked the members if a night time Blessing of
the Boats would be desirable. A lighted
parade. Had a very positive response.
One member asked that the parade go through the entire lake instead of
just a part.
- Men’s – Pancake breakfast Memorial Weekend
- Ladies Aux – Pot Luck 2/11 at 5 pm; Spring Luncheon April 18 – 11:00 $20; Mystery Party in Fall
- Booster Club
Upcoming Bunco TBD; Family Days
- Marina – Updating the Association’s building
with roofing, insulation, etc. Looking
at another concert at the marina, wine tastings in the spring/summer.