Roads & Maintenance Update: May 2020

The following update was provided by Gary Campbell, ILPOA Chair Roads & Maintenance. You can reach Gary at bod.gcampbell@ilpoa.org.


Another month has gone by. This past month has been crazier than a roller coaster gone off the rails. I pray everyone continues to be safe and no-one has had to endure the loss of a friend or loved one.

The maintenance dept has once again been very busy. Before COVID-19 hit, the focus was trying to get things done prior to the return of seasonal traffic. Well, needless to say, our game plan has changed. We will be working more toward maintaining the common grounds, potholes, etc and maybe being able to work in a few other odd jobs (Such as re-cabling the rails along the dam, fixing the tennis courts, developing a pickleball court, etc).

In addition, we lost Matt to medical complications, so we are operating a short one. Joe Modray and Walt Koyn are coordinating things. Walt has already been out trying to keep up with grass cutting in our common areas and the guys have dressed up the beach and the dam ready for the warm weather. It really looks nice. I’d tell you to give them a pat on the back, but don’t forget social distancing. You will just have to do it virtually.

The boards were installed at the dam to raise levels and repairs have been made to many of the docks. If we missed any spots, let us know via a work request.  You can get that form on the website at ilpoa.org.

The guys have also been busy on a number of projects over the past month including:

  • Equipment repairs and maintenance
  • The ongoing battle with potholes, people crashing the gate, etc
  • Pouring concrete for buoy anchors
  • Getting the donated speed boat ready for the summer season
  • Rerouted the venting and moved the griddles at the community center to improve efficiencies.
  • Installed posts and cabling to inhibit access to 4-wheelers trying to access the back of the dam. 4-wheeling and hill-climbing on the back of the dam is specifically prohibited!!
  • Installed 3 new culverts (Have a large number that is rusting out and are in need of replacement.
  • Cleaned association culverts. A reminder to check your culverts and clean out as needed!
  • Cleaned the grate at the Dam
  • Adjusted cameras at the gate

Pending projects include:

  • Potholes
  • Culvert replacement as weather, finances and normal summer maintenance requirements allow.
  • Tennis court repair and conversion of one court to a pickleball court.
  • Install buoys, again, when the weather warms up a bit

I know most of us are practicing this thing called social-distancing, but even when we get by this COVID-19 issue I am asking your help in not approaching the guys and engaging in conversation.  They have been told this is not an authorized activity while on the clock. With limited manpower and financial resources, we can’t afford that luxury.

Thanks for your continued support. Stay safe!!

We’re Getting Ready for You!

Roads and Maintenance Update: April 2020

Our Maintenance Team has been hard at work getting the community for the summer season. Check out the pictures below that show how they are maintaining the backside of the dam and cleaning up the beach by the Community Center.

We appreciate the leadership provided by Gary Campbell (Roads & Maintenance Chair) and Joe Modry along with Walt, Kevin & Jim who work with a tight budget but continue to patch potholes, cut grass, repair equipment, clear the roads, etc.

We appreciate that they are busy so we can enjoy our time at the lake. Looking forward to the day when the “Stay at Home” order is lifted and we can once again gather together and enjoy all that Indian Lake has to offer.

Water Leaks & Culvert Maintenance – April 2020

The information below was prepared by Gary Campbell, ILPOA Roads & Maintenance Chair. If you have any questions regarding Roads & Maintenance please email Gary at bod.gcampbell@ilpoa.org.


It appears Spring may be here and two areas I see as issues are:

  1. There are quite a few water leaks lately, seems we experience quite a bit of that when the pipes expand and contract during temperature changes from winter to spring.  I spent half a day driving around the lake on Friday, 3/13/20 and identified 15 leaks.  Remember, it is YOUR RESPONSIBILITY to call the water company to report leaks and it seems that the squeaky wheel gets taken care of first.  The City of Cuba or ILPOA has nothing to do with the water company.  I did make a list of my findings that day and sent some to the water company, and the response I received was that they intend to fix all leaks in April.  Keep calling them to get updates on your particular leak and if that leak is causing road damage, you might stress to them the urgency needed. The phone number to call is (866) 747-0493 or (314) 736-4672. Thank you.
  2. I want to remind all property owners who have culverts under your entry drives are your responsibility.  I ask you to please inspect your culverts to ensure they are clear of debris and leaves to allow a proper flow of runoff during rainy weather. It doesn’t take long for them to get blocked and this could potentially cause a more significant issue and potentially costly repair for you. Given the current situation, we want to work with you. Our bylaws stipulate that you have 30 days to comply once we send you a letter. Since many may find themselves temporarily out of work if you receive a letter and are unable to comply for any reason (Physical restrictions, financial reasons, etc.) let us know so we can work to assist you. I have asked the maintenance department to survey the community for areas of concern and I will be sending letters per Section 26 or our Rules & Regs.  This requirement is important to prevent road degradation and possible flooding of neighboring property.

I ask that we all be diligent in responding to these particular areas as soon as possible. Again, if you find yourself handicapped in any way, please contact me online or leave a message with Michele at the office. 

Thank you,

Gary Campbell

Chair Roads & Maintenance, bod.gcampbell@ilpoa.org

Roads & Maintenance April 2020 Update

The following Roads & Maintenance update was prepared by Gary Campbell, ILPOA Roads & Maintenance Chair. If you have any questions you can reach Gary by email at bod.gcampbell@ilpoa.org.


  1. The donated Patrol boat has been repaired by the Marina and will be ready to go into service.
  2. We have looked into Containment tank requirements to provide a measure of safety for our gas/diesel tanks. Ken Saake has graciously offered a 700 gal containment tank and some fuel to help in the normal costs associate with our maintenance requirements. Thank you, Ken.
  3. 3/18 Josh Davis provided materials and some labor toward redoing the venting at Community Ctr. Our hope is this will help keep our pancake cooks and others using the griddles at the Community Center from overheating. Thanks, Josh.
  4. There are quite a few water leaks lately, seems we experience quite a bit of that when the pipes expand and contract during temperature changes from winter to spring.  I spent half a day driving around the lake on Friday, 3/13/20 and identified 15 leaks.  Remember, it is YOUR RESPONSIBILITY to call the water company to report leaks and it seems that the squeaky wheel gets taken care of first.  The City of Cuba or ILPOA has nothing to do with the water company.  I did make a list of my findings that day and sent some to the water company, and the response I received was that they intend to fix all leaks in the month of April.  Keep calling them to get updates on your particular leak and if that leak is causing road damage, you might stress to them the urgency needed. The phone number to call is (866) 747-0493 or (314) 736-4672. Thank you.
  5. We are also out identifying ILPOA association culvert issues and will attempt to start replacing those that are most severe as soon as the weather cooperates and more pressing issues are behind us.
  6. I want to remind all property owners who have culverts under your entry drives, that you own those. I ask you to please inspect your culverts to ensure they are clear of debris and leaves to allow a proper flow of runoff during rainy weather. It doesn’t take long for them to get blocked and this could potentially cause a more significant issue and potentially costly repair for you. Given the current situation, we want to work with you. Our bylaws stipulate that you have 30 days to comply once we send you a letter. Since many may find themselves temporarily out of work if you receive a letter and are unable to comply for any reason (Physical restrictions, financial reasons, etc.) let us know so we can work to assist you. I have asked the maintenance department to survey the community for areas of concern and I will be sending letters in accordance with Section 26 or our Rules & Regs.  This requirement is important to prevent road degradation and possible flooding of neighboring property. Thank you.
  7. We are currently out doing potholes, repairing docks, preparing for buoy placements, clearing brush on some of the ILPOA properties, clearing leaves from culverts that are ILPOA owned, etc
  8. We have also identified funds for the Tennis court repair and will be facilitating that once the weather warms just a bit (To allow the epoxy to cure properly). And we will be developing one of the courts into a pickleball court.
  9. We are also currently evaluating potential options for ensuring individuals are kept from trying to illegally use the dam for off-roading. The DNR frowns heavily on damage to the backside of the dam caused by individuals running up and down the dam. I ask everyone to help us police this. If you see or hear anyone on the dam with a 4-wheeler or motorbike, notify security right away.
  10. We are also very pleased to have Matt Eaton back on board. He has been busy doing maintenance and preventive maintenance on our equipment and restoring them so that we will be ready for the upcoming season.
  11. I have been exploring speed control options for the community including speed humps and radar signs. More exploration needs to be done. I have a few communities to touch base with who have put into place these options and we want to check the effectiveness of the same and some of the pitfalls or obstacles they may have encountered.
  12. The Booster Club covered the cost of a new salt spreader and that was a huge help in keeping the roads safe and free of ice in the last couple of snow events. Thanks, Booster Club!
  13. The guys installed LED bulbs at the community center to brighten things and cut costs. A LED bulb uses about a tenth of the energy. 10 – 60-watt bulbs would cost about $105 per year where the equivalent in LED lighting would run about $10 annually. You might consider upgrading if you haven’t already done so.
  14. The guys have also installed new street signs and signage at the office in their spare time.
  15. They installed cable and no trespassing signs to restrict entry to off-road vehicles from trail road.
  16. And finally, we continue to have gate issues. One of these is the exit gate hanging open. If you fail to heed the stop sign and closely follow another car out the gate, it causes the gate not to trigger properly. Please get in the practice of stopping at the stop sign (Both on entry & exit), even if there is no other vehicle in front of you. This will alleviate a lot of issues.
  17. I support our constitution and the right to freedom of speech, but I am dismayed with individuals who utilize that freedom to constantly portray negative messages without having taken the time to get the whole story. Case in point, when I joined the board, I made a commitment to improving our pothole situation. I asked the guys in maintenance to put 2 or 3 days every week, if possible, to repair potholes in hopes we would be a little further ahead at the end of the week. This alone is a huge task for the size of our workforce to maintain our 15.25 miles of road, even if this were the only job they had. Add in rain, snow, inability to get and apply asphalt patch in the winter and past degradation, it becomes really difficult. Then, we add in all the many other areas requiring time and attention, such as equipment repair, periodic maintenance, gate repairs, sign placement, buoy prep & placement, culvert replacement, mowing, and the list goes on. I ask you to consider finding a positive format & method to convey your message and to take time to thank the maintenance guys for the significant accomplishments they do for our community. I think if you take a drive around you will find an overall improvement in the pothole situation and yes we still have lots to do. It did not occur overnight and won’t be fixed overnight but we will continue to fight the battle!!
  18. Also, keeping you safe is our first priority. If you see anything that may be a safety hazard (Including potholes), please take the time to stop by the office to fill out a Work Request form. And along these same lines, dam closure is a necessary evil to ensure your safety. Please be patient and we will attempt to minimize the length of the closure. Thank you!
  19. Thank you all for your patience, help, and support to make this community better! Y’all have a great Spring & Summer at the lake!!

GARY CAMPBELL – ILPOA ROADS & MAINTENANCE CHAIR

February Roads & Maintenance Update

Gary Campbell, Roads & Maintenance Chair (bod.gcampbell@ilpoa.org)

The weather has not been great for doing road maintenance, but we continue to battle the pothole situation. We have been trying to work on potholes every time the weather gives us an opportunity. Areas they worked on are:

  • Lakeside
  • Entry road
  • Hickory
  • 2065-2191 Lakeshore
  • Lakeshore (Cove 1 to Squaw)
  • Big Bear
  • Lakeshore (West of dam)

When the weather has not allowed us to work outside, the guys have been busy organizing the maintenance area and repairing equipment. Over the past month, they have also been working to inventory and get a clear picture of culvert replacement needs and the current status of needed pothole repairs.

We continue to get calls on the exit gate hanging open. Please, heed the stop sign on exit. The failure to do so until the previous vehicle clears the gate will negate the trigger to close following the second vehicle exiting. Reminder: Even if no other vehicle is in front of you, it is good to develop the habit of stopping each time, then advancing both on entry and exit. Thank you for your help in making the gates work as advertised.

During one of the heavier rains, we had a flooding situation develop due to a blockage that developed on the culvert under the entry to the maintenance yard. Reminder: Even if you have recently cleared your culvert, blockages can quickly develop during heavy rains. You might want to check yours before and after any predicted heavy rains.

The guys have installed LED light bulbs at the community center to increase brightness and help save on electricity costs. They also recycled old fixtures at the maintenance yard with LED bulbs to increase efficiencies. Reminder: LED light bulbs consume about a tenth of what a standard bulb uses so in a year, 10 – 60 watt bulbs would cost you about $105 where LED bulbs consuming 6 watts each would run about $10.50. You would save about $8 monthly. The investment will quickly pay for itself.

Again, know that we look at keeping you safe as our first priority. Dam closure due to ice/heavy rain runoff is an inconvenience, but it is for your safety! We attempt to minimize the length of closure!

If you see a way we can make things better, let me know. You can pass that along on a Work Request (Available at the office).  I welcome the feedback. But know, it might not get done tomorrow. If you pass it to me in conversation, it may get forgotten before I get somewhere to record it for posterity. Please, put it on a Work Request and return it to the office.

Thank you all for your help and support to make this community better! Y’all have a great March!!

ILPOA Roads & Maintenance Update

Information below proved by Gary Campbell, Roads & Maintenance Chair

  • Equipment Status
    • Obtained new salt spreader (paid by Booster Club). Prepped second truck to carry same. Both salt spreaders are currently operational.
    • Worked on skid loader to repair hydraulic valve. Valve is at a shop in St James for rework.
    • Worked to repair Kubota tractor that broke during brush removal on dam. Because of its age, can’t get parts. Welded and rebuilt old part. Completed.
    • Repaired hydraulic leak at lift ram white truck.
    • Installed protective screen and set up skid loader for brush-arm attachment.
    • Performed periodic services and cleaned equipment following salt applications.
  • Potholes
    • The weather hasn’t been the greatest in the past month, but when it has cooperated, we have been out on Lakeshore, Pontiac, Pawnee, Whitehawk, Big Bear, Sanchez and a few others patching potholes. Sanchez was a bit more than just potholes as it got plugged and washed out during one of our heavier rains.
    • When the weather allows, we will continue our efforts with the potholes and our hope is that by Memorial weekend, might have them in fairly decent shape—weather permitting!!
  • Community Center Venting
    • Modifications to the venting prior to the first pancake breakfast on Memorial Weekend. Bid of $450 for labor and parts to be picked up by the Men’s Club.
  • To-do’s
    • Culvert replacements (50 plus needing this). Many old medal culverts have rusted and are eroding under the existing culvert. Plan to replace the worst ones on the most crucial/heavily traveled roads as soon as weather allows.
    • Gas regulator replacements/install at Community Center
    • Tire disposal-Joe has found a place in town who will do same for $3/tire.
    • Tennis court repair
    • Warm weather projects such as buoy reinstall, installation of flotation device at cove 9, cut shoulders to improve runoff.

Update from Maintenance

Our Roads & Maintenance team are currently out plowing and treating the roads. Maintenance has asked that if possible please stay off the roads so they can safely work to clear the roads. If it is necessary for you to leave the community please significantly reduce your speed and provide adequate distance between you and any vehicles ahead of you. Maintenance will be out throughout the day to plow and treat our roads.

Thanks to Maintenance for being out in the weather to keep our community safe!

ILPOA Roads & Maintenance

Security Gates and Gate Arms are Operational Again

Now that the Entrance/Exit Roads are back open the security gate and gate arms are back in operation. Please remember to have your security gate card with you when you leave the community.

Also, remind your guests that the Member Directory location has moved as part of the new configuration. We’ve seen a number of people drive by it thinking the Member Directory is still located by Guard Shack.

If you forget your gate card and you have your cellphone number in the directory you can always use the Member Directory to call you and you will be able to press “9” and remotely open the gate. Also, in order to speed up the guest process please give your guests your 4-digit code instead of using the long process to look up names. Remind them if they do not reach you to use the new “turn-out” lane to re-enter the community so the person behind them can use the Member Directory. If you do not know your 4-digit code please call the ILPOA Office at 573-885-3630. The office can also confirm the two contact numbers that are in the Member Directory.

Please observe the signage around the gate. Gates are set to allow only one vehicle at a time before the gate arm drop downs. If there is a car in front of you, wait at the stop sign and allow the gate arm to drop down before you proceed to swipe your gate card or move up for the RFID reader to read your RFID tag.

Thanks again for your patience as we all get used to the Security Gates being in operation again now that construction is complete.

Entrance/Exit Road Project Final Update

Gate Arms / Security Gate Being Reengaged – Within the next 24 hours we will be putting the Gate Arms and Security Gate back into service. 

Gate Security Reminders

  1. Make sure you have your Gate Card with you so you can get into the community.
  2. Let your guests and contractors know that the Gate Directory position has moved closer to the office inside the new enclosure.
    1. This is a great time to remind your guests/contractors to use your 4-digit code when calling you to remotely open the gate.  This method takes less than 20 seconds to complete if you are available to answer the call from the gate.
    1. If you have forgotten your 4-digit code please call the office (573-885-3630) during office hours and they will be happy to provide you with that information.
    1. Depending on your phone service you may only have to press “9” once to remotely open the gate but some members will need to press “9” multiple times in order to open the gate.
  3. Wait You Turn – The Gate Arms allow only one car at a time to enter the community before the Gate Arm drops.  Wait for the car ahead of you to go through and the arm to drop down completely before you swipe your member Gate Card or move up with your RFID Card.
    1. Please obey signage and warnings as the association will not be responsible for any damage.
    1. If you experience any damage you will need to submit a claim with your insurance agency to contest the damage.  The association will not work directly with the insured on any claims.  ILPOA will submit video recordings in all cases where a claim is made.

Entrance / Exit Road Improvement Update – The Entrance/Exit Road Project is now in the final stages and I am so proud of the way the first impression to our community looks now that the roads have been repaired, parking lot reconfigured and the new exit-out lane.

  1. Entrance / Exit Road – Old road was torn out and new base installed and then finished with concrete.
  2. Improved Parking for ILPOA Office – With the reconfiguring of the parking lot we have been able to provide better defined parking for our members who come to the ILPOA Office.
  3. New Location for Member Directory – In order to improve traffic flow during high traffic weekends we have moved the Member Directory closer toward the office in order to provide a turn-out lane.  Please let your guests/contractors know that if you are unable to reach you to use the turn-out lane so they can allow cars behind you to access the directory.  Your guest/contractor can than exit out and then return through the entrance road.
  4. What You Can’t See
    1. Better Access to Septic Tank – Previously the septic tank access was below the surface of the road which required the road to be cut-out to access.  Now a man-hole was installed to provide easy access so the tank can be serviced.
    1. Propane Tank Moved – The tank we had was moved from the front of entrance to a more esthetically pleasing location out of view.
    1. New Wiring Conduit – Many times wiring was just buried below the asphalt and in most cases not deep enough which impacted the reliability of the wiring.  Below the surface of the concreate all the wiring is now safely pulled through conduit.
    1. Greenspace Area – The area between the rear parking area and the new turn-out lane will now be greenspace. 
  5. What Still to Come – We are already working with our ILPOA Clubs to develop a landscaping plan for the entrance area, greenspace and specifically around the security gates to make the entrance even more pleasing to the eye.

For those of you who have not been down to the lake recently here are a few pictures of the completed work.

None of this could have happened without great planning and leadership by Pat Leahy (outgoing Board member).  In addition to the planning and supervision by Pat we have to thank John Richmond and our  Maintenance team (Matt Eaton, Kevin and Jim), Walt Koyn, our Security Team (Bobby Stump and Bob Ziegelmeyer) for helping with traffic flow and detours, Don Kalista assisting with all the conduit laid and wire runs and the great partner/contractor Bouse Contracting LLC.

Everyone should be proud of the first impression we created for the community.  It also shows what we could do if we get behind our initiatives to improve our critical infrastructure: Cove 9 Bridge Replacement (voting now), Lake Restoration (presenting solutions to membership) and Roads (member committee working to identify options for membership to consider).

Hope you join us and “Love the Lake” like we do!

Regards,

Mark McLean (ILPOA President)

Entrance Road is Open!

Today we are opening the entrance road through the member lane into the community.  Because work continues as we get ready to re-engage the gate system the guest lane will be closed.  The gate system will not be in operation until early next week as we put the finishing touches on it. Now is the time to make sure you have your gate card with you again.

As you enter the community through the entrance road, I want to point out a few things:

  • SMOOTH ROAD – something we have not seen in decades is a smooth road but it is what is below the road that is so great.  The road now has a new base which will ensure we have a great road for many years.  You also will not see that conduit has been run that allowed us to make sure our electric and data cabling is properly buried and protected to ensure proper operation of all equipment.  The gate sensors have been properly installed to ensure the are installed to specifications so gate operates properly and consistently.
  • Better Parking for ILPOA Office – we now have additional parking for the office in addition to existing parking on the exit road side.
  • New Position for Gate Directory – the new directory position has been moved back from the guard shack.  You will also notice the new hut build and provided by Pat Leahy one of our Board Members.
  • New Turn-out Lane – we designed the turn-out lane into our design to help traffic flow on busy weekends when guests cannot reach our members via the gate directory.  Now instead of waiting as traffic backs up behind them, they can exit to the left and just circle back out the exit lane.  Then they have the option to return back through the visitor entrance lane and attempt to reach the member again.
  • Future Plans – our members and ILPOA Clubs have agreed to work with us to help beautify our entrance and entrance gate.

Thanks to the leadership of Pat Leahy (outgoing Board Member) our contractor, ILPOA staff and members who have helped on this project.  It is truly something we can be proud of and an incredible first impression for our guests and future members.

We appreciate the compliments and support by many of our members regarding this project along with the new Dam Road.  It truly demonstrates what we can do when we work together to address our infrastructure.

We hope to continue our efforts with a positive vote to replace the Cove 9 Bridge to ensure the safety of community and to ensure emergency equipment will always be able to get to the other side of the lake in times of emergency.  Our member committees addressing Lake Restoration and Roads are also working to present solutions to our members.  Community involvement has never been better and our future as a community has never been brighter because you say and vote “I Believe in our Future”.

Thanks again for your support …

Your ILPOA Board