Memorial Day Weekend Reminders

ENTRANCE SECURITY GATE REMINDERS

Make sure your guests have your 4-digit code and know how to use it at the Gate Directory. Using the 4-digit code less than a minute to let your guests in remotely vs using the name look-up function which takes several minutes.

Remind your guests that if they cannot reach you and there are cars waiting behind you use the u-turn lane to your left to exit and then re-enter the guest lane.

Observe the stop sign, wait your turn as the gate system allows only one car to safely pass under the gate arm. The association is not liable for damage caused by not allowing the gate arm to drop from the car in front of you before you enter the 4-digit code to request entrance.

LAKE REMINDERS

You must have your 2020 sticker on every watercraft you own. You are provided with two stickers with the same number for each watercraft that should be placed on the rear of the watercraft, above the waterline, and visible when the watercraft is running. Your lot number should also be displayed by your watercraft stickers using 3″ numbers.

All watercraft must travel counter-clockwise.e and you should should always be 100′ away from the shoreline and a safe distance between other watercraft.

Wake hours now are from 10 a.m. to 7 p.m. through the Labor Day weekend. Then it will shift again back to 10 a.m. – 6 p.m.

Violation of our Rules & Regulations (available to view on www.ilpoa.org) is subject to receiving a citation as outlined in our Governing documents.

Dale Brunts, Lake, Dam & Spillway Chair / Koren McGinnis Security Chair / Mary Beth Huffman, ILPOA President

Blessing of the Boats & Community Center Public Bathroom

ILPOA Members:

Since we’ve become aware of the COVID-19 virus and have utilized the directives from the CDC, the State of Missouri, and Crawford County to address the concerns and safety of ILPOA’s members, guests, and vendors.  The ILPOA Board has tried to error on the side of caution when addressing how we conduct business, do our work, and with community club meetings and events.

As much as we would all like to see things return to normal we’ve had to take steps to ensure the safety of our community.  As a result, this continues to impact upcoming events and how we utilize our facilities.

Blessing of the Boats:

Based upon the input from our community using the voting feature within Nextdoor we asked if our members wanted to do the Blessing of the Boats as we would normally do on Memorial Day Weekend, 4th of July Weekend, or Cancel the Event.  More than half of the people who responded to the poll wanted us to Delay or Cancel the event.

We have decided it would be prudent to delay this year’s Blessing of the Boats to the 4th of July Weekend with the understanding that this is contingent on the further relaxing of guidelines by the CDC, State of Missouri, and Crawford County.

ILPOA Community Center Public Facilities:

The CDC (Centers for Disease Control) recommends that public bathrooms be cleaned/sanitized 1-2 times per day due to the COVID-19 virus.  Unfortunately, currently, we do not have a service provider that is willing to take on the responsibility to ensure our exterior public bathroom is clean and safe to be used by our members and guests.

Unfortunately, we have no choice but to keep the bathroom closed until further notice.  As the CDC changes its recommendation we can then reconsider re-opening the outside public bathroom at the Community Center.

The Marina has also informed us they will not have a public bathroom available either.  So as the holiday and summer weekends are upon us, please make sure if you and your family intend on using the beach that you keep this information in mind and plan ahead.  

ILPOA Board

President’s Update – May 2020

The following update was provided by Mary Beth Huffman, ILPOA President. If you need to reach Mary Beth you can email her at bod.mbhuffman@ilpoa.org.


We are well into the quarantine, and it is affecting every one of our lives.  Hoping that this finds all of our members healthy.  And once again, if anybody requires any help with shopping, etc, please reach out – we have many generous members wanting to help.  The school district has made Indian Hills a stop bringing meals to our young members.  Thank you Koren McGinnis and your coworkers for putting this together.  All of the club meetings and events have been canceled for May.  We wish that you and your families stay safe! 

Our board meeting in April was held solely by teleconference.  It is wonderful to have the technology to be able to conduct our business even in these times.   Although I certainly missed everyone’s faces, hopefully, we’ll be able to sit in a room together soon. 

  • Cochran has completed the drawings for the bridge.  They have submitted and we have received all the permits required for the project.  We soon will be prequalifying construction firms for the project.  If you are aware of a contractor that would be a good fit for our project, please let me know. 

REMINDER:  Every member listed on a deed has been issued proximity cards to use as their access to their property.  Remember to carry those cards with you or in your car when you leave the community.  Entrance through the gate and entrance for your guests is EVERY MEMBER’S responsibility via the cards given to you.  Roving patrol, maintenance, or the office employees are not authorized to let you or your guests in the gate.  This reminder applies especially to members, not in good standing who do not have access to the directory, your card is your entrance into the private community.  If you have lost your card, contact the office to arrange to buy a replacement card. 

We have been publishing most of the boating rules and regulations.  Please make sure you are aware of the rules before putting your boat on the lake.  They are listed under the documents of this website.

Mary Beth Huffman

President – ILPOA

COVID-19 Update for Crawford County – March 28, 2020

FOR IMMEDIATE RELEASE – March 28, 2020

CRAWFORD COUNTY, MO – The Crawford County Health Department is releasing its first positive case of COVID-19 in Crawford County. The case is not travel related and the patient, a male, age 79, is currently hospitalized and in isolation.

The Crawford County Health Department is currently working with the Missouri Department of Health and Senior Services (DHSS) to conduct an investigation in an effort to identify any individual that may have come in close contact with the positive individual to monitor them for symptoms and assist in the containment of the virus.

The Crawford County Health Department urges the public to take appropriate precautions including: social distancing, limiting in-person interactions, avoiding contact with people who are sick, covering coughs and sneezes, proper hand-washing, cleaning frequently used surfaces, and staying home when sick.

The Crawford County Health Department has taken and will continue to take the necessary precautions to keep our community safe and will continue to diligently monitor the COVID-19 situation as it evolves by following the CDC guidelines to protect public health and limit the spread of this infection.

We encourage anyone that suspects you have COVID-19, or have been in contact with someone with a confirmed case of COVID-19 to call your healthcare provider before seeking care, unless it is a life threatening emergency.

For general information and questions regarding Coronavirus please call 1-877-435-8411.

President Update – April 2020

The information below was prepared by Mary Beth Huffman, President ILPOA. If you have any questions on the material covered below please email Mary Beth at bod.mbhuffman@ilpoa.org.



Coronavirus

We are in uncharted times – this Coronavirus has uprooted all of our lives to some extent.  At this time, our Neighborhood Watch is so very important.  Our elderly and others who may need help are not easily identifiable, even though we have tried to reach out to the Community numerous times to offers to shop, medicine, etc.  It is up to each and every one of us to know and keep an eye on our neighbors.  We have many, many folks who have offered to help in any way, but nobody has actually reached out for help.  Neighborhood Watch captains/volunteers are needed, please message Kathy Kamper if you wish to know more about our Neighborhood Watch program. 

In the meantime, as has been communicated previously, we have made provisions for the office to stay open with business being conducted through the door and mail slot.  The community center is closed until further notice.  The quarterly meeting has been canceled.  Keep an eye out for when Club’s resume their meetings/business and events.  Also, maintenance continues to work, but we want to remind members to not make any contact with any of our maintenance employees.  If you have an issue, please fill out a maintenance form, or contact Gary Campbell at bod.gcampbell@ilpoa.org.  BE SAFE!  

Bridge

Cochran Engineering has completed the preliminary drawings for the bridge.  They have also submitted the necessary permits.  We will be ready to put the completed drawings out for bid by late spring/summer.  Again, if you know of a contractor that is interested in bidding, please contact me.  We will require the bidders to prequalify – meaning they will have to meet insurance requirements, have references, etc. 

Beavers

Our trapper ended up with 11 beavers!  Are they all gone?  No, we have always had beavers and we will always have them.  But we hope that the reduction will help immensely in the extreme damage members have been receiving to their properties in the last 3 months.

Crawford County Sheriff Department

We met with a representative of the Crawford County Sheriff’s Department along with Neighborhood Watch.  Our meeting mostly concentrated on the approximately 10 residents that cause most of the issues in Indian Hills.   We are feeding information to CCSD from ours and other cameras around the neighborhood, as well as the gate logs.   Most of these folks are members not in good standing, so they do not have their names in the directory-which has allowed us & CCSD to identify all their “friends”-friends that help them in their suspicious behavior and “maintaining” their nuisance properties.  We know the members who aid these folks by opening the gate for them and their friends, and those member’s names are also being forwarded to CCSD.  Remember if you are letting somebody into our Community you are ultimately responsible for their behavior.  Sometimes they will make “cold calls” in the directory and just hit random names and say “Please push 9”.  Don’t fall for that, only open the gate for those you know.  And of course, the “pleas” you hear from these folks on social media are extremely one-sided.  

Dogs, Dogs, Dogs

Loose and stray dogs are becoming an incredible nuisance at Indian Hills.  They are everywhere, aggressively charging neighbors, biting members, aggravating the dogs that are restrained, chasing cars, defecating in everybody’s yard, etc.  And we’re not talking about the occasional, “my dog got out of the yard and I am chasing it”……this is a consistent problem from the same owners over and over again, and more and more dogs seem to have no home.  

Crawford County DOES NOT have an animal shelter.  Cuba has a shelter, but we are not in Cuba, they CANNOT take our problems, they have a full house of their own.  Indian Hills security, maintenance, board members are not trained to handle dogs/cats, nor is it safe for them to do so.  

Our rules are clear.  No dogs/cats are to be off the premises of the owner when not under the control of a leash by a person over the age of 12.  If you see a dog/cat running loose, and know who the owner is, please send an email to our office at ILPOA.org with the info – when and where you observed the dog, what kind of dog, who is the owner, the address, etc.  We will write the member a citation, after 3 they will be considered members, not in good standing.  

As many of us are dog lovers, it is heartbreaking to see irresponsible members letting their dogs run as they do.  Please make it clear to those members your feelings, as some folks just don’t seem to care about their pets or the rules.  Perhaps we can come together as a community to help these poor animals.

Board Position Opening

On March 14, I received a resignation from Bill Brumitt from the Board.   Our By-Laws, “Article V, Section 11. VACANCIES.  Any vacancy occurring on the Board of Directors must be filled within ten (10) days by the next person in line from the previous election of Directors with the largest number of votes, and be appointed by the Board of Directors, to serve until the next regular election of members of the Board.  If no candidates are available, the Board of Directors shall fill the vacancy by appointment.”

On March 22, as the next person in line, Dale Brunts was offered the position.  He accepted and was appointed that position on March 23.  

As the temperatures start rising, the days get longer, let’s hope that we get through this COVID-19 crisis quickly and safely.  Please speak up if you hear of any member in need!

Mary Beth Huffman, ILPOA President (bod.mbhuffman@ilpoa.org)

ILPOA COVID-19 Update – March 18, 2020


March 18, 2020

We have been monitoring that actions are taken across the state to help reduce the spread of the COVID-19 virus.  There is nothing more important than the health and safety of our members and their guests.  As a result, effective immediately we are going to take the following actions through at least April 3rd and we will continue to monitor the situation and determine if actions need to be continued and or expanded.

  • ILPOA Office Closed Except by Appointments Only
    • Office doors will be locked at all times
    • You must be “fever free” and office staff will use disposable gloves and/or masks during interactions with members.
    • We will be practicing “social distancing” at the office so please keep a distance of six feet between you and our office staff.
  • Utilize the Office DropBox or Email for all Requests
    • Office Staff will contact you regarding your request if any questions and will call you and schedule an appointment with you regarding your completed request if necessary.
    • If you want your request mailed back to you please include a self-addressed stamped envelope with your request.
    • Please do not be upset if we hand you your envelope through the door to limit opportunities to be exposed.
  • Community Center will be Closed for all Events, Meetings, etc.
    • Office staff will contact you if there are any conflicts to reschedule
  • ILPOA Quarterly Member Meeting (4/11) is Cancelled
    •  Updates that would have been presented will be posted to the ILPOA Website (www.ilpoa.org)
    • Next Quarterly Member Meeting is scheduled for July 11th at 9 a.m.
  • “Be a Neighbor”
    • Please check on your neighbors and see if you can help with transportation, pick-up groceries, etc.
    • If you need assistance contact the office (indianlake@ilpor.org or 573-885-3630).  We know of many people willing to help during this difficult time.

ILPOA Board of Directors

ILPOA President Update

February 27, 2020

The new board is getting settled into their positions. I appreciate all the board members who so generously donate their time and energy away from their families to work for the community.  We are also learning to bring in more members at large for not only their expertise and help (which they always are happy to jump in), but their fresh ideas as well.

Want to thank our maintenance crew who have been challenged by a lot of ice and snow this winter.   They are out with the plows and salt at all hours trying to get ahead of you having to get to out of the subdivision.  We were blessed again by the Booster Club who replaced our old salt spreader that finally shot craps.  The extra labor hours alone stretch our budget, so it is a huge help to have them step in with the equipment. 

We found a member who is an experienced beaver trapper that has helped us out immensely with our nuisance. The current count is 8!  We thank the neighbors who agreed to let us use their properties to trap.  This generous trapper has agreed to continue to help us through the year, we really appreciate his stepping up.

We have also had a group step up to manage the Community Center.  Jeanette Pittman is leading a group of volunteers that have already made a huge impact by a massive cleanup and clean out of the Community Center.  Among other things, they are combining all the supplies, scheduling the cleanings, coordinating rentals with the office, etc.  In addition, they are proposing a much needed revision to our rental policy – this will be out soon.  Our current policy does not even cover the costs when a member rents the hall.  The Community Center has been a perfect place for community activities, meetings, member parties, etc. it is nice to have a committee in front of the issues instead of the afterthought it sometimes gets to be. 

We have rescheduled our quarterly meeting with Crawford County Sheriff’s Department as it was cancelled for poor weather last month.  We will continue to work with them for both of our benefits.  Are you aware that perhaps approximately 10 residents in Indian Hills are responsible for way more than half of the share of our problems, whether it be gate issues, suspicious behavior, nuisances, domestic disputes, loose dogs, etc.?  Our gate policy and cameras are a huge help in feeding information to CCSD.  You also help!  Any suspicious behavior, please call 911 (remember, our security is for IH infractions, not criminal behavior).  Any strange gate issues – email our office at indianlake@ilpoa.org and provide as much info as you can, including time – as it helps to know when incidents happen when looking at the cameras.  Neighborhood Watch can also be a huge help – get to know your neighbors.  Know what isn’t right – know those neighbors to call and count on.

The dock rental is upcoming – that’s always a good indication SPRING is around the corner! 

Mary Beth Huffman (bod.mbhuffman@ilpoa.org)

President – ILPOA

Unauthorized Vehicles on ILPOA Dam

Members, as we reviewed during the ILPOA Quarterly Member Meeting, we are experiencing a problem with vehicles on the backside of the dam. This could be causing serious, permanent, expensive damage to our dam.

The DNR has advised that there are to be no ruts, tracks, etc on the backside and bottom field of the dam. In addition, our rules and regulations, Section 10.G. “Golf carts, ATVs and ORTV’s are only permitted to be driven on roadways and are not to be driven through members property or on unpaved/un-graveled association property that is not owned by the driver or owner of said vehicle.”

Last Saturday, we received a call from a concerned member (thank you!) who witnessed a SUV (full sized) driving around at the bottom field of the dam, causing damage. Together with our security force, the Sheriff’s department cornered this vehicle/driver and passenger. Crawford County removed and dealt with the offenders. Please be on the lookout for any vehicle (whether it is a car/SUV/ATV/golf cart, etc) on Association property off ANY OF OUR ROADS and call security immediately with as much information as you can give them. We are also looking into adding more cameras throughout the neighborhood in non-public areas. We will contact the Sheriff’s office and have any offenders prosecuted.

Thank you,

Koren McGinnis, ILPOA Security Chair

Mary Beth Huffman, ILPOA President

Nuisance Animals – Beavers

Members,

As we had communicated earlier, we are experiencing damage with beavers in the Cove 9 area that have become a nuisance.

We asked for help from our members and one experienced trapper/hunter has stepped forward.  We are thankful for his willingness to help our community.  He has submitted a comprehensive plan to help us rid Cove 9/island of future damage.  Also, thanks to the others who reached out with information, names of trappers, etc.  Just as a note, pelts do not bring in much money anymore, so it is difficult to find help, especially from folks that do not live in the community as traps are expensive and need to be checked daily.

I have contacted a few neighbors in strategic areas and have been granted permission to use their property to set traps, and other neighbors that have particularly good/safe spots that will allow us to hunt on their property.  We will also be using the Association’s property at the islands for this purpose. 

As discussed in our Quarterly meeting, we have been experiencing quite a bit of dogs running at large.  Our rule states:  “No Member owning or harboring a dog or cat within Indian Hills Subdivision will allow such animal to run at large.  For the purpose of this rule, the term “at large” is defined as off the premises of the owner, when not under the control by leash of the owner or a person over the age of twelve (12) years.”  This is all the more important with traps being set.  We will have signs warning of the locations of traps.  It is CRITICAL THAT YOU KEEP YOUR ANIMALS ON A LEASH PER our rules, especially during this trapping operation.

We may find in the future that a controlled hunt similar to our goose hunt is a better way to go.  We will communicate that process if and when it comes to it. 

If you have any information that may help us, please reach out to me at bod.mbhuffman@ilpoa.org.

Mary Beth Huffman

President – ILPOA

January 2020 Quarterly Member Meeting

Quarterly Meeting Minutes

ILPOA – Community Center

Saturday, June 11 – 9 am

Welcome Call to Order/Pledge of Allegiance

  • Tribute to Mark McLean

Introduce 2020 Board and Assignments

  • Mary Beth Huffman                     President
  • Don Kalista                                     Vice President, Office Chair
  • Scott Rockafellow                         Treasurer, Co-Chair LIMR
  • John Richmond                              Secretary, Chair Building Permits
  • Chris Pinaire                                   Chair Legal, Co-Chair LIMR
  • Koren McGinnis                             Chair Security
  • Jeremy Huguet                              Vice Chair Legal
  • Bill Brumitt                                     Chair LDS, Nuisance Properties
  • Gary Campbell                               Chair Roads and Maintenance

2020 Strategic Initiatives

  • Resolve Obstacles with Securing the Entrance/Exit to Our Community
  • Develop Actionable Infrastructure (Bridge, Dredging, Roads) Solution
  • Identify Strategy to Address Limitations of BUR (Warranty Deed)
  • Develop Communication Strategy for ILPOA Members to Allow Easy Access to Key            Information and Increasing Community Awareness
  • Promote and Market Community Involvement by All Members
  • Develop Strategic Operating Budget Based on Near- & Long-Term Needs of Community

President Update

  • Gate Issues/Security
    • Latest incident at exit gate.  Guest of a renting member did not stop at stop            sign, piggy backed onto his girlfriend’s car, arm came down on his pickup truck, he stopped, and backed up into the exit gate and caused massive damage.  Police called, video turned over, advised IH wishes to prosecute to the fullest.
    • To ALL MEMBERS AND YOUR GUESTS.  Both the entrance and the exit gates have STOP SIGNS that must be obeyed.  All damage to windshields, cars, etc have been due to the member/guest ignoring the stop sign.  You must stop and WAIT YOUR TURN – wait for the arm to come down from the car in front of you, do not piggyback onto the car in front of you.  We have avoided all insurance claims to date as offenses are clearly shown on our video.  The process is that if you ensue damage to your car, send the information to YOUR insurance company, they will deal with our insurance company.  We send the videos to the insurance companies showing that the member/guest ran a stop sign.
    • The gate contractor has ordered parts and will be here next week to fix the vandalism and other issues such as the rolling gates that have been having issues not being consistent.
    • Most gate issues coming from guests of members not in good standing and renters and guests of renters.  As members are responsible for their guests and renters, they are made aware, written citations, etc. of the behavior or their guests/renters. 
    • Question:  Is it possible to not allow long term renting at IH?  Our lawyer has advised no that we cannot disallow renting.  (We are exploring the possibility of disallowing short-term renting, VRBO’s, etc. – as a violation of the BUR to run a business at IH).
    • Have a meeting set up with Crawford County Sheriff Department early February to discuss supporting our efforts, what we can do to help them help us.  May ask members for help with making our feelings known to Police/Prosecuting Attorney, etc
    • Wellness checks will not be performed by our security roving patrol.  If you fear for your loved one, please call 9-1-1 or a neighbor.
  • Roads/Maintenance
    • Joe Modray and Walt Koyn have been an invaluable asset to both Road/Maintenance and Security.
    • Gary Campbell gave a quick update, with the tempered weather, have been able to work on more potholes than a usual winter. 
    • Maintenance has been able to clear the brush from the spillway.
    • Will be welcoming Matt Eaton back part time on Monday after a long illness.
  • ATVs
    • ATVs, Golf Carts or any vehicles are NOT ALLOWED on the back of the dam.  They are putting ruts in the dam, which damages the integrity of the dam.  Please call security immediately if you see anybody on the back of the dam.
    • The Board is looking at the possibility of installing some boulders along the road of the dam, in conjunction with re-installing the damaged cable.
  • Animal Nuisances
    • There has been quite a bit of complaints regarding dogs/cats.  Crawford County does not have an animal control.  Cuba Animal Shelter cannot come to Indian Hills.  The Association will write citations if it is known where a nuisance dog/cat’s home is and there is a documented incident.  After 3 citations, the member will be considered a member not in good standing.  Discussion among members about neutering strays. 
    • Beavers.  Bill Brumitt is working on comprehensive plan of hunting beavers.  Mary Beth Huffman will be meeting with trappers/hunters on Monday to put together a plan with them.
  • Address Markers on Houses     
    • Please consider some kind of address marker on your house.  It was evident at the Christmas parade that it is very difficult to see addresses, which could be valuable seconds in an emergency.

TREASURERS REPORT

  • The operational costs and account balances were reviewed.  (Overall budget vs costs ended up at 99%). 2019 goals all met and completed.
  • 2020 Financial Strategic Initiative – develop 3-year financial budgets and plans, based on near and long-term needs of the Community.
    • Continue to fund reserves to protect against unforeseen emergencies
    • Layout 3-year plan & proposals
      • annual operating needs are funded
      •  “Small Projects” that need funded are prioritized, and so as to not jeopardize annual operating needs
      • Larger Projects (Non-MIP/LIMR) are anticipated and funding is set aside properly and addressed

LEGAL UPDATE

  • All Type Fence: Going into discovery/deposition phase of suit
  • Brunts/Williams/O’Fallon and Wideman vs ILPOA
    • Judge Parker has ruled on what motions are to be included in the case.  The temporary injunction to stop assessments was denied, members to continue to pay assessments. 
    • January 22 is the next date when depositions/discovery to plaintiff’s, etc and it is possible a trial date will be set.
  • Trail Road: No new updates at this time.

LIMR

  • Cove 9 Bridge Replacement
    • Cochran is completing the design this month.
    • The bridge committee will put the project out to bid to multiple firms in late spring/summer.  Requirements for insurance, etc. will be included in the bids.  
    • Plan:  Make modifications to the spillway for flood purposes.  Take the lake down as far as possible after the season (exact date TBD), expect 4 months of construction, and hope to be complete to begin the spring/summer season.
  • Roads
    • No update received
  • Lake Restoration
    • Have received information/data from the committee and the board is also looking at the possibility of a Mock-Up Aeration/Chemical system.

Office Update

  • Dock Lottery will be held on March 7 at Community Center at 1 p.m.
  • New Cloud-based Member Database – will have greatly enhanced member capabilities
    • Ability to send text-based communications
    • One capability will be the ability to pay your dues with a Credit Card (fee will added to your transaction) and by ACH.
  • Communication Committee
    • Don Kalista/Mary Beth Huffman will head up a communication committee.  Members please contact us if you are interested in joining/input.
    • It is the policy of the board to not engage in conversations on social media.  We do post controlled announcements and messages, but then close the conversation.  Please understand that we will not manage the Association through social media.  If you have an issue, the proper direction is to contact a board member through their board email addresses.  Nothing will be done with social media posts.  There is also a maintenance form should you wish to report a maintenance item (will be posted on our website if it is not there already).

Lake Dam Spillway

  • Will have additional water tests this year.  We will communicate the results once we receive and verify the results.
  • Asked the members if a night time Blessing of the Boats would be desirable.  A lighted parade. Had a very positive response.  One member asked that the parade go through the entire lake instead of just a part.

CLUBS/MARINA

  • Men’s – Pancake breakfast Memorial Weekend
  • Ladies Aux – Pot Luck 2/11 at 5 pm;  Spring Luncheon April 18 – 11:00 $20;  Mystery Party in Fall
  • Booster Club  Upcoming Bunco TBD;  Family Days
  • Marina – Updating the Association’s building with roofing, insulation, etc.  Looking at another concert at the marina, wine tastings in the spring/summer.