Memorial Day Weekend Reminders

ENTRANCE SECURITY GATE REMINDERS

Make sure your guests have your 4-digit code and know how to use it at the Gate Directory. Using the 4-digit code less than a minute to let your guests in remotely vs using the name look-up function which takes several minutes.

Remind your guests that if they cannot reach you and there are cars waiting behind you use the u-turn lane to your left to exit and then re-enter the guest lane.

Observe the stop sign, wait your turn as the gate system allows only one car to safely pass under the gate arm. The association is not liable for damage caused by not allowing the gate arm to drop from the car in front of you before you enter the 4-digit code to request entrance.

LAKE REMINDERS

You must have your 2020 sticker on every watercraft you own. You are provided with two stickers with the same number for each watercraft that should be placed on the rear of the watercraft, above the waterline, and visible when the watercraft is running. Your lot number should also be displayed by your watercraft stickers using 3″ numbers.

All watercraft must travel counter-clockwise.e and you should should always be 100′ away from the shoreline and a safe distance between other watercraft.

Wake hours now are from 10 a.m. to 7 p.m. through the Labor Day weekend. Then it will shift again back to 10 a.m. – 6 p.m.

Violation of our Rules & Regulations (available to view on www.ilpoa.org) is subject to receiving a citation as outlined in our Governing documents.

Dale Brunts, Lake, Dam & Spillway Chair / Koren McGinnis Security Chair / Mary Beth Huffman, ILPOA President

Indian Lake Water Test Results: May 2020

Members,

We have completed our May Water Testing at Indian Lake. The results are good and well below the guidelines. Our next test will be conducted in June.

Dale Brunts, ILPOA Lake, Dam & Spillway Chair

Mary Beth Huffman, ILPOA President

Accessing Brush Creek from Indian Lake

The following information was provided by John Richmond (ILPOA Board). If you have any questions regarding this posting please email John at bod.jrichmond@ilpoa.og.

Members or Non-Members may be unknowingly entering the private property when canoeing or kayaking under the Cove 9 bridge. The property on either side of the creek (Brush Creek) of the bridge, is private and should not be entered. Signs are posted and there are obvious cautions to paddling on unfamiliar and at times, fast-moving water.

Please observe the signs and stay clear of the property along Brush Creek.

John Richmond, ILPOA Board

Important Information Regarding Cove 1 Boat Launch Ramp

On Wednesday (4/8) a member made us aware of a problem at the Cove 1 launch ramp that was also confirmed by one of the Fishing Club members.

There is a drop-off on the launch ramp that will impact members launching their boats if they have a long trailer or you back your trailer deeper on the ramp.  On Thursday morning our maintenance team placed warning markers so that you will know the point of the drop-off.  If you continue to use the Cove 1 launch ramp please observe the markers and launch at your own risk (see picture below).

If you are concerned regarding launching your boat in the interim as we determine what we can do to address the problem we suggest using the marina launch ramp or the cove 9 launch ramp.  We will update members again after we can determine our plan of action.  Look for an update on www.ilpoa.org.

Mary Beth Huffman, ILPOA President (bod.mbhuffman@ilpoa.org)

Gary Campbell, ILPOA Roads & Maintenance Chair (bod.gcampbell@ilpoa.org)

Dale Brunts, ILPOA Lake, Dam & Spillway Chair (bod.dbrunts@ilpoa.org)  

Unauthorized Vehicles on ILPOA Dam

Members, as we reviewed during the ILPOA Quarterly Member Meeting, we are experiencing a problem with vehicles on the backside of the dam. This could be causing serious, permanent, expensive damage to our dam.

The DNR has advised that there are to be no ruts, tracks, etc on the backside and bottom field of the dam. In addition, our rules and regulations, Section 10.G. “Golf carts, ATVs and ORTV’s are only permitted to be driven on roadways and are not to be driven through members property or on unpaved/un-graveled association property that is not owned by the driver or owner of said vehicle.”

Last Saturday, we received a call from a concerned member (thank you!) who witnessed a SUV (full sized) driving around at the bottom field of the dam, causing damage. Together with our security force, the Sheriff’s department cornered this vehicle/driver and passenger. Crawford County removed and dealt with the offenders. Please be on the lookout for any vehicle (whether it is a car/SUV/ATV/golf cart, etc) on Association property off ANY OF OUR ROADS and call security immediately with as much information as you can give them. We are also looking into adding more cameras throughout the neighborhood in non-public areas. We will contact the Sheriff’s office and have any offenders prosecuted.

Thank you,

Koren McGinnis, ILPOA Security Chair

Mary Beth Huffman, ILPOA President

Nuisance Animals – Beavers

Members,

As we had communicated earlier, we are experiencing damage with beavers in the Cove 9 area that have become a nuisance.

We asked for help from our members and one experienced trapper/hunter has stepped forward.  We are thankful for his willingness to help our community.  He has submitted a comprehensive plan to help us rid Cove 9/island of future damage.  Also, thanks to the others who reached out with information, names of trappers, etc.  Just as a note, pelts do not bring in much money anymore, so it is difficult to find help, especially from folks that do not live in the community as traps are expensive and need to be checked daily.

I have contacted a few neighbors in strategic areas and have been granted permission to use their property to set traps, and other neighbors that have particularly good/safe spots that will allow us to hunt on their property.  We will also be using the Association’s property at the islands for this purpose. 

As discussed in our Quarterly meeting, we have been experiencing quite a bit of dogs running at large.  Our rule states:  “No Member owning or harboring a dog or cat within Indian Hills Subdivision will allow such animal to run at large.  For the purpose of this rule, the term “at large” is defined as off the premises of the owner, when not under the control by leash of the owner or a person over the age of twelve (12) years.”  This is all the more important with traps being set.  We will have signs warning of the locations of traps.  It is CRITICAL THAT YOU KEEP YOUR ANIMALS ON A LEASH PER our rules, especially during this trapping operation.

We may find in the future that a controlled hunt similar to our goose hunt is a better way to go.  We will communicate that process if and when it comes to it. 

If you have any information that may help us, please reach out to me at bod.mbhuffman@ilpoa.org.

Mary Beth Huffman

President – ILPOA

Lake Restoration Committee Update

     “As a follow up to our recommendation to the ILPOA BOD and website update in September, we have received member feedback and followed up with more investigations around the potential effectiveness of the suggested solutions by seeking input from governmental agencies. 

     After sending the SIS.bio data and report to the Missouri Department of Natural Resources, they referred us to a more appropriate governmental agency, the Missouri Department of Conservation. We have been in touch with a Fisheries Management Biologist there and have facilitated numerous communication exchanges between them and the CEO of SIS.bio and his team. The input from the Biologist was that they had not had exposure to much “Bio-Dredging” in Missouri but certainly confirmed that the lack of dissolved oxygen was a large problem. The MDC confirmed that the process of re-oxygenating ponds and lakes is not a new one, and in fact there were various studies in the 1990’s that documented very positive results. One of these studies is now published in “The Lake and Reservoir Restoration Guidance Manual” as a recommended best practice. At the time of those studies, the oxygenation process was not coupled with any enzyme or other additives to accelerate the process so the MDC could not comment on our specific proposed solution. Scientific studies and appropriate documentation are underway and SIS.bio has communicated their results for review and are working with MDC to conduct “peer reviews” necessary for a full MDC endorsement. The SIS.bio claim of “bigger and healthier fish” could not be supported by the Fisheries Management Biologist without supporting evidence, but 2 of the 3 SIS.bio customer references supported that claim. Peer Reviews are a lengthy process and not likely to be completed in time for our 2020 proposed start.

In the months to come, we will be posting various informative videos outlining various aspects of lake deterioration and how we propose to reverse it. Beginning in January we will be holding Q&A sessions at various locations and welcome your input to address this ongoing problem.

For further information or to offer input, please contact us at “LakeRestore@ILPOA.net

Your Lake Restoration Committee

Lake, Dam & Spillway Winter Preparations

ILPOA Members

It is that time of the year to lower the lake for the winter like we do every year in order to prevent water going over the spillway and freezing. Maintenance will be removing the boards from the spill box this week, weather permitting.

I would like to wish everyone a Happy Halloween and a safe winter!

> Bill Brumitt, Chairman Lake, Dam & Spillway

Cove 9 Bridge Update

Membership,

We wanted to get an update out to everyone regarding the cove 9 bridge project. As many of you are aware with your prior approval, we have been in the 1st Phase (design) of the bridge project which is almost complete and will be looking to move into Phase 2 (construction) fall 2020. Below is a summary of where we are at now and the estimated timeline and process for Phase 2.

Current Bridge Update

ILPOA has performed the interim suggested recommendations from Cochran, our bridge design engineers, but unfortunately the only long-term fix is to replace the current structure.

  • The ongoing problems with our 60-year-old bridge that can’t be fixed are as follows:
    • Bridge needs to be longer than the current one due to the sheer volume of water that scour/undermine the west embankment & east wing wall
    • This can only be fixed with extending/lengthening the bridge as the current span is too short.
    • Timber pilings on the east embankment are deteriorating.
    • Deteriorating steel stringers

Cochran Bridge Design

We have received the final Phase 2 cost estimate summaries from Cochran as they work to complete the last finishing touches on the design. The bridge design was based on member feedback from forms and surveys conducted by the bridge committee.

  • The majority of members wanted to see the following incorporated into the design:
    • Same width as our current bridge. No additional lanes or walkways
    • No enhanced features like fishing “bump outs” or enhanced aesthetics
    • No lighting options

The bridge design that the committee worked with Cochran on is the most basic design achievable with addressing the existing issues with the current bridge.  This design meets our community’s needs with a basic steel guardrail and is designed to provide a strong, low maintenance, long life bridge for the community in many years to come.

Phase 2 Net Cost Estimates

Cochran has provided the final cost analysis to the final design for Phase 2. Below is an overview of the cost to replace the Cove 9 bridge.

  • The total membership assessment cost for building the new bridge is approximately $389,133
    • Items that we needed to consider that will affect this number:
      • Money carrying over from Phase 1 that will decrease the final construction total by $26,312. This will reduce the total cost of the bridge project to $362,821

Membership Assessment

We will be sending out an assessment vote with the fall ballot to fund this critical project. Below is a breakdown of members responsibility if approved.

  • Each member will be responsible for a onetime assessment of $376.00 for this project.
    • First payment due no later than March 1, 2020 of $188.00
    • Second equal payment due no later than August 1st, 2020 of $188.00
      • *We would appreciate a full onetime payment by March 1st of $376.00 for those that can afford to do so to reduce operational costs to the association

Construction Bid Process

We are targeting to start advertising the 2nd Phase of this project if approved in June 2020. Cochran is contracted for the bid process to ensure it is bid by as many qualified companies as possible and that the process runs smoothly.   Like the design Phase of this project, we will allow members to suggest qualified construction companies to be considered. We will only consider suggested companies meeting the following criteria:

  • Have at least 5 years of experience with bridge construction
  • Fully licensed/bonded and insured appropriately for this type of work
    • $3 million liability insurance and provide a separate performance and payment bond in the amount of the bid
  • Can meet the expected completion deadlines to ensure minimal disruption to our membership.

If you would like to suggest a company for consideration as a bidder, please have them send resume and proof of above requirements to bridgecommittee@ilpoa.org

Estimated Cost

We have been asked by members to give them an exact cost of a new bridge and unfortunately, it’s not that easy. Therefore, we cannot simply get a bid and give the membership a “hard” number. Here are the reasons why we can not secure a binding bid at this time.

  • Funding must be in place for a reputable contractor to put forth a binding bid. Typically, contractor bids are good for 30 to 60 days only, due to the fluctuating construction costs throughout the year.
  • To get funding for this size of a project we will need to raise the funds first or, at the very minimum, offer assurance (through a signed contract) that the bills will be paid.
  • It would be impossible and irresponsible to sign a contract locking in a construction company with a final “hard” number until monies have be approved and collected by the membership.

Cochran has provided us with a very good estimate for us to obtain funding from members.  We researched their estimate vs construction costs and found Cochran to be excellent at providing strong estimates for customers.   Remember that any overage will be put towards roads.  

Estimated Timeline

Below is the estimated timeline for Phase 2. Remember, this is just an estimate.

  • Collection of assessment March 1st & August 1st 2020
  • We are targeting advertising this project for bid to begin June 2020
  • We will receive, evaluate and award contract approximately July/August 2020
  • Lowering of the lake to begin late Summer 2020
  • Estimated start date of construction & complete prep work at dam for emergency vehicles, Winter of 2020. DNR is involved with this temporary work at the dam.
  • Complete construction Winter/Spring of 2021

The team has put a ton of work and time into this project. We would like to sincerely thank this group for their work in Phase 1 and their continued support in Phase 2. The bridge committee consists of the following members: John Oeltjen, Mary Beth Huffman, Brian Nisbet, Gary Weber and Mike Dean. Thank you again on behalf of Indian Hills!

If you have any questions please feel free to email the committee at bridgecommittee@ilpoa.org

Thank you,

Mark McLean

President- ILPOA

Water Testing Update – Fall 2019

Recent events at lakes around the country and in Missouri have created a lot of questions and concerns about lake water safety. A small number of members recently raised questions via social media, regarding our testing methods and communication. No members reached out personally with any questions, however, since this is an important matter, we wanted ensure everyone had accurate information on water testing procedures. 

As our by-law Article V, Section 14 reads:  “The BOD shall be responsible for having the lake water tested at least two (2) times yearly” is vague and nondescript, the Board has found it necessary to formulate a policy that further addresses water testing, given the recent media reports and public concerns:

  • Increased number of locations around the lake will be tested, and tests will be performed around the beach throughout the summer
  • Frequency of testing
    • The first test will occur the week before Memorial Day. 
      • This test will include seven (7) locations around the lake as well as three (3) locations within the roped off swim area at the beach. (See the lake map with the 7 lake locations in BLUE and 3 beach areas to be tested in RED.)
    • The second test will occur in late June
      • This test will only be done at the 3 locations at the beach
    • The third test will occur during the week before Labor Day Weekend
      • This test will include the original 7 locations and the 3 beach areas.
  • When results are received, as quickly as possible, they will be published on the ILPOA website, official social media pages, and an email will be sent to members.
  • Test results will be posted in a format similar to the sample test table below.
  • We will also communicate results at quarterly meetings.
  • Should any tests reveal results above acceptable limits, there will also be communication through signs at the beach and front gate.

Recent media reports have highlighted the dangerous blue/green algae outbreaks in other lakes. Our algae test this year, which include blue/green algae, were all within the acceptable limits.