We wanted to get an update out to everyone regarding the
cove 9 bridge project. As many of you are aware with your prior approval, we
have been in the 1st Phase (design) of the bridge project which is almost
complete and will be looking to move into Phase 2 (construction) fall 2020.
Below is a summary of where we are at now and the estimated timeline and
process for Phase 2.
Current Bridge Update
ILPOA has performed the interim suggested recommendations
from Cochran, our bridge design engineers, but unfortunately the only long-term
fix is to replace the current structure.
- The ongoing problems with our 60-year-old bridge
that can’t be fixed are as follows:
- Bridge needs to be longer than the current one due
to the sheer volume of water that scour/undermine the west embankment &
east wing wall
- This can only be fixed with extending/lengthening
the bridge as the current span is too short.
- Timber pilings on the east embankment are
- Deteriorating steel stringers
Cochran Bridge Design
We have received the final Phase 2 cost estimate summaries
from Cochran as they work to complete the last finishing touches on the design.
The bridge design was based on member feedback from forms and surveys conducted
by the bridge committee.
- The majority of members wanted to see the
following incorporated into the design:
- Same width as our current bridge. No additional
lanes or walkways
- No enhanced features like fishing “bump outs” or
The bridge design that the committee worked with Cochran on
is the most basic design achievable with addressing the existing issues with
the current bridge. This design meets our
community’s needs with a basic steel guardrail and is designed to provide a
strong, low maintenance, long life bridge for the community in many years to
Phase 2 Net Cost Estimates
Cochran has provided the final cost analysis to the final
design for Phase 2. Below is an overview of the cost to replace the Cove 9
- The total membership assessment cost for
building the new bridge is approximately $389,133
- Items that we needed to consider that will
affect this number:
- Money carrying over from Phase 1 that will
decrease the final construction total by $26,312. This will reduce the total
cost of the bridge project to $362,821
We will be sending out an assessment vote with the fall
ballot to fund this critical project. Below is a breakdown of members
responsibility if approved.
- Each member will be responsible for a onetime
assessment of $376.00 for this project.
- First payment due no later than March 1, 2020 of
- Second equal payment due no later than August
1st, 2020 of $188.00
- *We would appreciate a full onetime payment by
March 1st of $376.00 for those that can afford to do so to reduce
operational costs to the association
Construction Bid Process
We are targeting to start advertising the 2nd Phase of this
project if approved in June 2020. Cochran is contracted for the bid process to
ensure it is bid by as many qualified companies as possible and that the
process runs smoothly. Like the design Phase
of this project, we will allow members to suggest qualified construction
companies to be considered. We will only consider suggested companies meeting
the following criteria:
- Have at least 5 years of experience with bridge
- Fully licensed/bonded and insured appropriately
for this type of work
- $3 million liability insurance and provide a separate
performance and payment bond in the amount of the bid
- Can meet the expected completion deadlines to
ensure minimal disruption to our membership.
If you would like to suggest a company for consideration as
a bidder, please have them send resume and proof of above requirements to email@example.com
have been asked by members to give them an exact cost of a new bridge and unfortunately,
it’s not that easy. Therefore, we cannot simply get a bid and give the
membership a “hard” number. Here are the reasons why we can not secure a
binding bid at this time.
must be in place for a reputable contractor to put forth a binding bid. Typically,
contractor bids are good for 30 to 60 days only, due to the fluctuating construction
costs throughout the year.
get funding for this size of a project we will need to raise the funds first or,
at the very minimum, offer assurance (through a signed contract) that the bills
will be paid.
would be impossible and irresponsible to sign a contract locking in a
construction company with a final “hard” number until monies have be approved
and collected by the membership.
Cochran has provided us with a very good estimate for us to
obtain funding from members. We researched their estimate vs construction
costs and found Cochran to be excellent at providing strong estimates for
customers. Remember that any overage will be put towards roads.
Below is the estimated timeline for Phase 2. Remember, this
is just an estimate.
- Collection of assessment March 1st
& August 1st 2020
- We are targeting advertising this project for
bid to begin June 2020
- We will receive, evaluate and award contract
approximately July/August 2020
- Lowering of the lake to begin late Summer 2020
- Estimated start date of construction &
complete prep work at dam for emergency vehicles, Winter of 2020. DNR is
involved with this temporary work at the dam.
- Complete construction
Winter/Spring of 2021
The team has put a ton of work and time into this project.
We would like to sincerely thank this group for their work in Phase 1 and their
continued support in Phase 2. The bridge committee consists of the following
members: John Oeltjen, Mary Beth Huffman, Brian Nisbet, Gary Weber and Mike
Dean. Thank you again on behalf of Indian Hills!
If you have any questions please feel free to email the
committee at firstname.lastname@example.org