We Need Your Help!

It’s election time and we need your help to help stuff ballots for mailing and to count votes.

  • October 25th (Friday): We will meet at the Community Hall at 9 a.m. to prepare the ballots for mailing. Get together with you fellow members and have fun while doing an important job for association. Count on being available for 3-4 hours but could be less depending on how many volunteers sign-up. Here is what we are doing:
    • Put corporate seal on ballots
    • Fold ballots and return envelopes
    • Stuffing envelopes
    • Stamping envelopes
  • November 13 (Wednesday): We will meet at the Community Hall at 9 a.m. to count the ballots. We may need you until 2-3 p.m. but will release you as soon as all counting activities are completed. Here is what we are doing:
    • We are looking for counting team leaders and counting team members
    • You must be able to stay for the entire time it takes to count all ballots and have each count verified.
      • Did we mention lunch? The association will be providing lunch for all volunteers.
    • We are looking for people who have attention to detail and can work in an environment with some noise.
    • Volunteers will not be able to leave the Community Center or go outside to take smoke breaks until after all counting activities are completed.

This is a great way to help your community, work with your fellow members and believe it or not even have some fun! If you can help call Michelle at the office at 573-885-3630 or email her at indianlake@ilpoa.org.

ILPOA Treasurer’s Update

Year to date, we have spent 71% of the operating budget, putting us on a good path to close out the year.   We are also still ahead of estimates on revenue collected, due to lower uncollectable accounts.

Scott Rockafellow, ILPOA Treasurer

Cove 9 Bridge Update

Membership,

We wanted to get an update out to everyone regarding the cove 9 bridge project. As many of you are aware with your prior approval, we have been in the 1st Phase (design) of the bridge project which is almost complete and will be looking to move into Phase 2 (construction) fall 2020. Below is a summary of where we are at now and the estimated timeline and process for Phase 2.

Current Bridge Update

ILPOA has performed the interim suggested recommendations from Cochran, our bridge design engineers, but unfortunately the only long-term fix is to replace the current structure.

  • The ongoing problems with our 60-year-old bridge that can’t be fixed are as follows:
    • Bridge needs to be longer than the current one due to the sheer volume of water that scour/undermine the west embankment & east wing wall
    • This can only be fixed with extending/lengthening the bridge as the current span is too short.
    • Timber pilings on the east embankment are deteriorating.
    • Deteriorating steel stringers

Cochran Bridge Design

We have received the final Phase 2 cost estimate summaries from Cochran as they work to complete the last finishing touches on the design. The bridge design was based on member feedback from forms and surveys conducted by the bridge committee.

  • The majority of members wanted to see the following incorporated into the design:
    • Same width as our current bridge. No additional lanes or walkways
    • No enhanced features like fishing “bump outs” or enhanced aesthetics
    • No lighting options

The bridge design that the committee worked with Cochran on is the most basic design achievable with addressing the existing issues with the current bridge.  This design meets our community’s needs with a basic steel guardrail and is designed to provide a strong, low maintenance, long life bridge for the community in many years to come.

Phase 2 Net Cost Estimates

Cochran has provided the final cost analysis to the final design for Phase 2. Below is an overview of the cost to replace the Cove 9 bridge.

  • The total membership assessment cost for building the new bridge is approximately $389,133
    • Items that we needed to consider that will affect this number:
      • Money carrying over from Phase 1 that will decrease the final construction total by $26,312. This will reduce the total cost of the bridge project to $362,821

Membership Assessment

We will be sending out an assessment vote with the fall ballot to fund this critical project. Below is a breakdown of members responsibility if approved.

  • Each member will be responsible for a onetime assessment of $376.00 for this project.
    • First payment due no later than March 1, 2020 of $188.00
    • Second equal payment due no later than August 1st, 2020 of $188.00
      • *We would appreciate a full onetime payment by March 1st of $376.00 for those that can afford to do so to reduce operational costs to the association

Construction Bid Process

We are targeting to start advertising the 2nd Phase of this project if approved in June 2020. Cochran is contracted for the bid process to ensure it is bid by as many qualified companies as possible and that the process runs smoothly.   Like the design Phase of this project, we will allow members to suggest qualified construction companies to be considered. We will only consider suggested companies meeting the following criteria:

  • Have at least 5 years of experience with bridge construction
  • Fully licensed/bonded and insured appropriately for this type of work
    • $3 million liability insurance and provide a separate performance and payment bond in the amount of the bid
  • Can meet the expected completion deadlines to ensure minimal disruption to our membership.

If you would like to suggest a company for consideration as a bidder, please have them send resume and proof of above requirements to bridgecommittee@ilpoa.org

Estimated Cost

We have been asked by members to give them an exact cost of a new bridge and unfortunately, it’s not that easy. Therefore, we cannot simply get a bid and give the membership a “hard” number. Here are the reasons why we can not secure a binding bid at this time.

  • Funding must be in place for a reputable contractor to put forth a binding bid. Typically, contractor bids are good for 30 to 60 days only, due to the fluctuating construction costs throughout the year.
  • To get funding for this size of a project we will need to raise the funds first or, at the very minimum, offer assurance (through a signed contract) that the bills will be paid.
  • It would be impossible and irresponsible to sign a contract locking in a construction company with a final “hard” number until monies have be approved and collected by the membership.

Cochran has provided us with a very good estimate for us to obtain funding from members.  We researched their estimate vs construction costs and found Cochran to be excellent at providing strong estimates for customers.   Remember that any overage will be put towards roads.  

Estimated Timeline

Below is the estimated timeline for Phase 2. Remember, this is just an estimate.

  • Collection of assessment March 1st & August 1st 2020
  • We are targeting advertising this project for bid to begin June 2020
  • We will receive, evaluate and award contract approximately July/August 2020
  • Lowering of the lake to begin late Summer 2020
  • Estimated start date of construction & complete prep work at dam for emergency vehicles, Winter of 2020. DNR is involved with this temporary work at the dam.
  • Complete construction Winter/Spring of 2021

The team has put a ton of work and time into this project. We would like to sincerely thank this group for their work in Phase 1 and their continued support in Phase 2. The bridge committee consists of the following members: John Oeltjen, Mary Beth Huffman, Brian Nisbet, Gary Weber and Mike Dean. Thank you again on behalf of Indian Hills!

If you have any questions please feel free to email the committee at bridgecommittee@ilpoa.org

Thank you,

Mark McLean

President- ILPOA

Upcoming Annual Elections/Ballots

As we prepare for our upcoming elections it is never more important for you to participate. Your votes on who will be on your 2020 ILPOA Board, Rules & Regulations and By-Law changes are critical to our community. Ballots will be mailed to all members on 10/25/19 and we will use your Primary Mailing Address on file at the ILPOA Office as of 10/14/19.

2020 BOD Candidates:

This year we have seven (7) candidates for your consideration for the 2020 ILPOA Board. To assist you in making your decision we have asked each candidate to provide a no more than 100-word Candidate Summary/BIO and complete a Candidate Questionnaire that includes questions on the key issues being faced by our community. Carefully read the Candidate Statement/BIO and Questionnaire so you can determine who is committed to DOING the work to ensure the future of our community. Below are the candidates for your consideration:

NOTE: We have received numerous calls on how/why members that are actively suing the Association can run for the Board. We have consulted with our attorney on this subject and nothing in our bylaws (Article 5 section 3) states that Dale Brunts, Diane Wideman and Jim O’Fallon are ineligible to run for a Board position based on this lawsuit.

  • Bill Brumitt (currently on the 2019 Board)
  • Dale Brunts
  • Gary Campbell
  • Mary Beth Huffman
  • Don Kalista (Currently on 2019 Board)
  • Jim O’Fallon (On 10/10 Jim O’Fallon informed the office he is no longer a candidate for the 2020 ILPOA Board)
  • Diana Wideman

2020 Rules & Regulations

  • Placement of Watercraft Stickers
  • Lowering of the Lake
  • Watersports / New Wake Times
  • Wake Surfing

2020 By-Laws

  • Meeting of Members / Place of Meetings
  • Bridge Assessment

Return of Ballots

  • Ballots are to be returned no later than Wednesday, November 13, 2019 by 9:00am
  • Ballots must be sent to: Inspector of Elections PO Box 620, Cuba, MO 65453
  • Ballots received after 11/13/19 at 9 a.m. or delivered to any location other than the PO Box will not be counted

Please direct all question to indianlake@ilpoa.org. We will also post FAQs on the association website if necessary.

Thanks,
Mark McLean
ILPOA President

Click on the file below for all Candidate BIOs and Candidate Questionnaires:

Jim O’Fallon refused to provide completed Candidate Questionnaire

August Treasurer’s Update

As we close out the 3rd quarter of the year, we have spent 66% of the operating budget, putting us on a good path for the year.  We are also still ahead of estimates on revenue collected, due to lower uncollectable accounts.

Scott Rockafellow, ILPOA Treasurer (srockafellow@ilpoa.org)

Water Testing Update – Fall 2019

Recent events at lakes around the country and in Missouri have created a lot of questions and concerns about lake water safety. A small number of members recently raised questions via social media, regarding our testing methods and communication. No members reached out personally with any questions, however, since this is an important matter, we wanted ensure everyone had accurate information on water testing procedures. 

As our by-law Article V, Section 14 reads:  “The BOD shall be responsible for having the lake water tested at least two (2) times yearly” is vague and nondescript, the Board has found it necessary to formulate a policy that further addresses water testing, given the recent media reports and public concerns:

  • Increased number of locations around the lake will be tested, and tests will be performed around the beach throughout the summer
  • Frequency of testing
    • The first test will occur the week before Memorial Day. 
      • This test will include seven (7) locations around the lake as well as three (3) locations within the roped off swim area at the beach. (See the lake map with the 7 lake locations in BLUE and 3 beach areas to be tested in RED.)
    • The second test will occur in late June
      • This test will only be done at the 3 locations at the beach
    • The third test will occur during the week before Labor Day Weekend
      • This test will include the original 7 locations and the 3 beach areas.
  • When results are received, as quickly as possible, they will be published on the ILPOA website, official social media pages, and an email will be sent to members.
  • Test results will be posted in a format similar to the sample test table below.
  • We will also communicate results at quarterly meetings.
  • Should any tests reveal results above acceptable limits, there will also be communication through signs at the beach and front gate.

Recent media reports have highlighted the dangerous blue/green algae outbreaks in other lakes. Our algae test this year, which include blue/green algae, were all within the acceptable limits.

What’s New with Dredging Efforts

Many of you remember that in 2017, BFA did a study on the lake, and provided a report on options for dredging.  The report outlined estimated costs, and potential expected results.   The estimated costs were very high, however, the expected results were very exciting.  Based on the potential results, throughout 2018, dredging companies were contacted, to see what they could do, based on the BFA report.  The feedback received from the dredging companies contacted began to raise many questions regarding the BFA study.

  • Dredging companies felt that the potential achievable depth results were overstated & unrealistic in many areas, especially in Cove 9, and south to Brush Creek.
  • The BFA study utilized echo sounding equipment (Sonar) to determine lake bottom make-up and hardpan depth.  This provided an inconsistent view of the location of the hardpan.
  • Assumptions were made regarding the lake bottom soil make-up, as no actual core samples of soil were taken and analyzed.
  • These assumptions were used to report potential minimum lake depths of 5-7’, which is what the dredging companies began to question.

In April, a new dredging committee was formed, made up of several members that had a strong desire to find a way to make progress and address issues with the lake.   Although they started with the end goal of finding a solution to dredging, they quickly began asking questions about broader topics, and the overall health & sustainability of the lake (water clarity, water quality, and animal health)

So, Where Are We Now, and What’s Next?

The group is ready to start discussions with the community on findings & recommendations. 

  • A recommendation has been made utilizing a process called Bio-Dredging, which they strongly believe could be a solution to solving some of the broader issues mentioned above. 
  • Attached (see below), is a summary that gives high level information on their findings.  Much more detailed information is available, and will be shared
  • In the coming weeks, you will see invites to conference calls, and/or in person sessions to more information, and have the chance to ask questions on the following …
    • Why do they have more faith in the updated findings regarding achievable depths and the actual hardpan?
    • What Bio Dredging can and cannot do? (it will not get the desired depths in Cove 9 that are wanted, but other options are still being explored for targeted areas)?
    • Where has it been used and what results were achieved?
    • What benefits are achievable with Bio Dredging?
    • What is the anticipated costs vs traditional mechanical dredging?
    • How could this possibly be funded?

The Lake Restoration Committee is planning to hold multiple meetings to provide and opportunity for member questions, comments and constructive feedback.  They are in the process of creating an e-mail address to collect as much constructive input as possible. LakeRestore@ILPOA.org will be created soon to allow feedback.

UPDATE: ILPOA VS ALL-TYPE FENCE

This past week, interrogatories and documents were due from All-Type Fence.  They did not comply with the court orders.  We will be working with our attorney to determine next steps.

The next court date is not set at this time.  If you would like to follow this case online ( https://www.courts.mo.gov/cnet/caseNoSearch.do), and enter case number 18CF-CC00071.

Chris Pinaire, ILPOA Legal Chair

Dam Road Open & It is Lookin’ Good!

Tonight (Thursday evening by 9 p.m., September 19th) the Dam Road is back open and ready for normal traffic. John Richmond is coordinating to make sure the School District Transportation Department and Emergency Services are notified that the road is open again.

I want to thank John Richmond (ILPOA Board, Roads & Maintenance Chair) for his leadership and Jim/Kevin from our Maintenance Department for doing the final work today. I also want to thank N B West, our contractor, for finishing the work quickly and more importantly doing quality work!

If you are at the lake I suggest you check out the new road. As a community, if we think BIG, can you imagine what we could do throughout the community if we could come together and vote/fund new roads!

“We are Working for You” and excited to see things moving forward!

ILPOA Annual Meeting

Our 2019 Annual Meeting will be on October 12th at 1 p.m. and will be located at the Community Center.

This will be your opportunity to meet and ask questions of the members running for the 2020 ILPOA Board.

Please mark your calendar and make it a priority to attend!