Bridge Committee Update (9/25/20)

Things are moving forward with our new Cove 9 Bridge.  On Tuesday, September 15, we hosted a prebid meeting for interested contractors at the Community Center.  Five contractors were represented at this meeting led by Cochran Engineering, in addition to the utility companies, Crawford Electric, Indian Hills Utilities and Century Link.  The contractors viewed the jobsite between 12 and 2.  And the meeting took place from 2-3 pm. 

The bid opening is scheduled for September 24 at 2 pm at Cochran’s office.  The contractors, board and bridge committee will be able to attend this meeting by Zoom.  We are anxious to see how the numbers will come in.  Covid has changed the world since we estimated the project and construction materials are sky high at this time.  In addition, labor is very difficult to come by.  We are hoping these two items do not have a big impact on our estimate.

We will be evaluating the bids the first week or so of October, then will be able to choose our contractor.  Keep in mind that the “lowest” bid is not always the “best” value bid.  Once the best contractor is chosen, we will write a contract and the contractor will spend the rest of October and November formulating their schedule, mobilizing and getting ready for construction.  Brian Nisbet has agreed to be our project manager.  Brian comes with experience as a project manager at McCarthy, plus is a member at Indian Hills.  We thank him for agreeing to oversee the construction – again a volunteer position taken on by a member whose sole objection is to help the community at a toll to his personal life.

The intent is to begin lowering the lake on October 1.  Please make sure your family/neighbors are aware of this date.  Our hope is to have it lowered enough by November 30 to begin construction on December 1.  That is something that is weather dependent.  Sometime before that, our folks will be making some modifications to the spillway in order to take some of the steepness out so that some longer vehicles will be able to travel to the other side of the lake during construction. 

Somewhere around December 1, the contractor will demolish the old bridge.  At that time, all traffic will be detoured to the dam.  Begin thinking about that now – additional time & distance for approximately 1/4 of our members.  During that time NO TRAFFIC, foot or vehicle will be able or allowed to cross on the south side of the lake.

Construction is estimated to be from December to March.  Assuming that all goes as expected and we have a mild winter, we hope to begin filling the lake around the end of March and we hope to have a “normal” spring……….(will things EVER be normal again???)

Should you have any additional questions beyond this update, please send an email to:  bridgecommittee@ilpoa.org.

Bridge Committee

Brian Nisbet

John Oeltjen

Mike Dean

Gary Campbell

Mary Beth Huffman

ILPOA Election Update

2021 BOD Candidates

Daniel Cannon

Robert Dixon

Tom McClard

Joe Mischik

Torry Palermo

John Richmond



We can’t thank these members enough for submitting an application to the board.  This is a very exciting time for the board.  The Community is finally heading towards the future and the Association needs strong leaders to continue the progress made in the last few years.  We are thrilled with the array of experience and knowledge each one of them bring to Indian Hills.  And as always, we welcome folks coming to us with new ideas, and fresh ways at looking at our Community and it’s issues.  

Here’s a short note on how things happen.  We have been vetting the candidates to make sure that they are in fact a deed holder in IH and that they are a member in good standing.  Next, they are working on completing a questionnaire that we sent to each of them.  These will be questions that will allow them to tell the community how they feel about the pressing issues of the Community.  The questionnaires will be due quickly.  We will then send the answers to those questionnaires to the whole membership the week before our annual meeting.

This year, due to COVID, our Annual Meeting will be a little different than in previous years.  We are setting up to do it virtually through YouTube.  The candidates, some board members and some members will be in the Community Center, but most of our membership will be at home watching the meeting virtually.  Each candidate will have a set time to talk about themselves/what they want to do for the community.  There will also be a question and answer period after their short talks, in which the members will have submitted their questions earlier in the week and they will be presented during the meeting.  The meeting will be held on October 10th at 1 p.m.  Please plan on attending virtually.

Ballots will be sent out soon after the Annual Meeting.  Their 100 word bio and picture will be included on that ballot.  We have not chosen an Election Day as of yet, but it will be in the middle of November.  After the ballots are tallied that day, we will let the candidates know the results.  The new Board Members will be sworn in and begin their duties on the Board at the meeting December 11. 


This is just a short note to let you know what to expect in the next coming weeks.  Again, we thank these six for their commitment to our community. 

Mary Beth Huffman
President – ILPOA

ILPOA President’s Update (09/10/20)


The information below was provided by Mary Beth Huffman, ILPOA President. If you have any questions regarding her report you can email Mary Beth at bod.mbhuffman@ilpoa.org.


Wow, hard to believe we are moving into September!  COVID, Tornado,
Flood….2020 has been a summer to remember-a YEAR to remember!

There are some important dates coming up:
August 31st at 4 pm was the deadline for Members to submit By-Law and Rule
and Regulation Changes.

Saturday, September 19 is the deadline to submit your form, 100 word
statement and picture to run for the board.  The form is on-line or Michelle
in the office can give you one if you stop by during office hours.

October 1, the boards will be removed from the valve at the spillway to
begin the lowering of the lake so that bridge demo/construction can begin.
Strongly suggest those who take their boats out of the lake during the
winter do so by then.

Saturday, October 10 will be the Annual Meeting/Meet the Candidates.
Discussions are ongoing about how to do that in our Covid world.

Bridge
Bid Package out in September, take bids end of September.  October to
evaluate and choose a contractor.
Lower the Lake in October/November
December-March Construction

This is a very broad time line.  The bridge committee has been working with
Cochran Engineering to move into the building of the bridge.  Weather is a
huge unknown.  Construction in the winter is far from ideal.  Our first
unknown hurdle will be getting the lake to lower in two months for
construction to start.  Will our wet year continue, or will it let up and
let the lake lower?  And then there are some construction activities that
will be temperature sensitive – such as pouring concrete – that we will need
some decent windows.  But let’s all hope we don’t run into any extreme
weather this fall/winter and that we will be able to begin filling that lake
up in the spring!  Any member who is interested in looking at the drawings
and specifications, there is a copy in the office.

Our delinquent dues/assessment was at $114,000 the beginning of August.  The
Association counts on ALL members contributing to the running of the
community.  Although removal from the directory brought in some payments, we
will have to begin legal proceedings to collect some of the older accounts.
Unfortunately, that entails spending money to get our money.

The tornado did enough damage to the Community Center that insurance has
paid for a new roof.  We are in the process of bidding the work out.   Some
wonderful members bought some new fans and installed them for the patio.
Thank you so much to Bill and Karen Bell and Doug and Jeanette Pittman.

The Booster Club has some great Covid-friendly events coming up.  This
Saturday will be a Movie Night at the Community Center Beach Area.
September 12 they will be having a Parade for our First Responders.

Be SAFE!

ILPOA Roads & Maintenance Update (09/10/20)


The information below was provided by Gary Campbell, Roads & Maintenance Chair. If you have any questions regarding the information provided you can contact Gary at bod.gcampbell@ilpoa.org.


Some highlights for the past included record rainfall and that rain continued to take a toll on the roads & trees. We had one worker out 2 weeks due to a spider bite that got infected and another that has been out the last few weeks due to colon cancer (He has taken a leave of absence for at least 5 months). Add to that our aged equipment failures that continue to significantly impact efforts. Despite all the obstacles, the guys have continued to maintain. My hats off to Joe, Walt and Matt.

They have continued to maintain the normal grass cutting (9 coves, entry islands, community center, and other community properties), trimming, and repairing our aging equipment. We had the roller, the skid loader (trans), mowers. White truck, Backhoe and security boat/pontoon issues (Due to wear & tear)

The guys continued with cleanup after the tornado and flash flood, both on land and in the lake. Had to tow trees and hay bales to the dam and remove them with the backhoe. Had to pick up a dock from Cove 9. Debris cleanup and disposal took up a good part of the first two weeks of July. Required 3 loads of rock at Cove 9 to repair erosion, alone.

In addition to those things mentioned above, the guys have been busy:

  • Continued repairs to the gate arms.
  • The patrol boats- the pontoon was over-heating and required servicing and our recent repair of a donated speed boat was for nought. Shortly after in-service as a patrol boat, on July 11, it caught fire and is not repairable.
  • The guys have retrieved stray buoys and have placed additional buoys according to the current approved plan. If you have a complaint about placement, please don’t move the buoys. Submit a change request to the office for consideration. It may not change, but you will get a reply back explaining why it can’t/won’t be changed.
  • Maintenance has cut some new ditch to address drainage issues
  • Sprayed weeds/grass at entrance landscaping and in other community areas.
  • Cable got installed at the bottom of the dam to restrict access to the back of the dam.
  • The cable at the top had to be repaired when someone slid off the pavement and took out a post.
  • The guys have continued to fix more potholes and some significant erosions — some that were caused by the flash flood and some by the persistent rains we had in July & early August!! Filled major potholes/erosions on Seminole, Alleghany, Dogwood, Hickory, Whitehawk, Cove 9, Cove 1, Navajo to name a few.
  • Cove 9 bridge got inspected by Cochran and weight restrictions were recommended until replacement can be effected.
  • Checked culverts and unclogged some that needed it. Will be beginning replacements of some that need that.
  • Replaced batteries on out warning sirens. Are going to begin a program to test same beginning in the near future.
  • Replaced rope and buoys around swim area.
  • Moved electric at community center to allow install of backsplash behind grills.
  • Trimmed brush along some of the roads

In addition, Mary Beth, myself and Joe met with representatives from the water company on Friday, August 14 to discuss renewing our contract with them and their plans going forward. They have indicated plans to start replacing the water mains in Indian Hills in the Spring. Our question to them was, “Will that increase rates in Indian Hills?” We were told,” it would not!” They have accrued funds to allow for that upgrade.

We discussed current road repairs needs, repairs following future leak repairs (Which should be minimal once the current water mains are replaced), and we were told their intent was to start on current repair needs within the next few weeks. They have 3 new people in upper management/customer service positions (2 of which we met with) and their intent is to work on improving their image at Indian Hills. The one individual not present is new and will be moving into this area and as soon as he arrives, his first priority will be focused on needed road repairs in Indian Hills.

If what was stated at this meeting bears out, we have high hopes that both the water system and roads may improve. 

Last, but certainly not least, I want to extend my sincere thanks to the Booster, Men’s and Ladies clubs for their generous contributions. They have helped lessen the impact of natural disasters and aging equipment repairs on our budget. Thank you!!

ILPOA Legal Update (9/10/20)


The information below was provided by Chris Pinaire, ILPOA Legal Chair. If you have any questions regarding the information provided please email Chris at bod.cpinaire@ilpoa.org.


 Lawsuit with Brunts, Wideman, O’Fallon, Williams: Count V (Fraud) was withdrawn by the plaintiffs.  The original case has now been entered into final judgement.  However, the plaintiffs filed an appeal in the southern district of Missouri Court of Appeals.  As updates are available, we will relay to the community.

Trail Road Case:  This case has been dismissed.  The property was sold and is no longer an issue with the community.

Lawsuit with All-Type Fence: The case against All-Type Fence is ongoing.  Our next court date is scheduled for bench trial on 10/28/20 at 9am CST.

ILPOA Office Closure Notification

Members:

Due to unforeseen circumstances we are closing the ILPOA Office beginning on Thursday, September 10th through at least September 19th.

We know this will be an inconvenience during this time, however, any requests that you have can either be emailed to the ILPOA Office at indianlake@ilpoa.org or you can take advantage of the 24 hour drop box on the outside of the office (exit road entrance door).

If you have any questions / concerns you can email me at bod.dkalista@ilpoa.org or Mary Beth at bod.mbhuffman@ilpoa.org.  Again, thankyou in advance for your understanding.

Don Kalista

ILPOA Vice President & Office Chair

Response to Social Media Posts Re: Member Status and Gate Access

ILPOA Members

There have been comments posted on social media regarding the impact of being a Member Not In Good Standing and access to the community.  To protect the privacy of our members we do not publicly address an individual’s specific situation that may impact a member to no longer be a Member in Good Standing.  Below are the facts so all members can clearly understand what is spelled out in our governing documents and our ILPOA Gate Policy.

ILPOA SECURITY GATE ACCESS – As a member, we are required to give you 24×7 access to your property.  Each member is provided a gate access card at no charge to all members listed on the property deed.  The privilege of being able to remotely open the gate for your guests is ONLY available to Members in Good Standing.  

ILPOA MEMBER APPROVED BY-LAWS

ARTICLE II MEMBERS / SECTION 1, CLASSES OF MEMBERS

Members in good standing are those Members who are not suspended for violations of the Warranty Deed, By-Laws and/or Rules and Regulations and have paid all dues, fees or any other sum owed to ILPOA. Members in good standing, their families and guests shall be entitled to use various community areas, beaches and other ILPOA facilities.

If you are Not a Member in Good Standing your name and phone number will be removed from the Guest Directory System.  If you have an RFID tag and you’ve been removed from the Guest Directory it may be best to swap out your tag for a proximity card to make it easier to open the gate for guests when your drive up to the gate.  You can visit the ILPOA Office if this applies to you.

I know everyone wants to help people out but I urge everyone to not allow anyone that you have not personally invited into the community.  Once you’ve let someone into the community you become responsible for them while they are in the community.  We trace people entering the community by who they called, who remotely opened the gate for them and video.  If there is a problem we will provide gate logs and video to the Crawford County Sheriff’s Department as part of their investigation.

In addition to the increase in random calls being made from the gate directory to gain entry into the community, we are also seeing an upswing in people piggybacking behind members.  If possible please stop after you pass the gate arms allowing the gate arms to close so the person piggybacking cannot enter.  We would appreciate your assistance.

 I would encourage any member to first seek out a Board Member with their question versus asking for input from our members on social media.  Your questions can be sent to the ILPOA Office via email (Indianlake@ilpoa.org) and Michelle will quickly get the appropriate Board Member to address your questions.

Your ILPOA Board

July President Update


The information below was provided by Mary Beth Huffman, ILPOA President. If you have any questions you can reach Mary Beth at bod.mbhuffman@ilpoa.org.


Well, since the June update, Indian Hills has endured another disaster.  Not even a full week after our tornado, our area was hit with a flash flood.  It is hard to understand the power of water until you see 2000 pound hay bales and full-size trees flowing above and around our Cove 9 bridge.  Unfortunately, that flash flood has accelerated the deterioration of the bridge.  After maintenance had found some damage when the water receded, we called the engineer for a professional inspection.  The report is found on our website.  We have to restrict the traffic on the bridge to car and pickup traffic.  All other vehicles will have to go by way of the dam to get to the west side of the lake.  We also had to do some repair work to the west apron of the bridge, work that was of course not budgeted, but unfortunately is critical enough to do if we want to continue to leave the bridge open to cars and pickups until this winter when it will be replaced. 

As Cochran noted in their report, the flood caused damage on the bridge to accelerate.  As the judge has ruled the assessment to be legal, we need the remaining members holding out for that decision to pay their invoices by the August 1 due date so that we can bid out and have that construction ready to go when we drop the lake this fall. 

The quarterly member meeting was held on the patio on July 11.  We were unsure what the attendance would be during COVID, but there was a great turnout and folks were able to spread out and hear the latest news from the Board Members.  And it was also a chance for the members to speak out and certainly at this meeting there was no mistaking what the member’s feelings were!  It was great to see everybody, thank you for attending and see ya in October! 

We have been experiencing many problems with SOME renters – I am not generalizing – it has NOT been ALL renters.  But if you choose to rent your house, please review the rules and regulations and by-laws yourself and with your tenants.  Many renters believe erroneously they are entitled to use Indian Hills community property and they are NOT unless they have invested in the Tenant Card.  They may not use the lake, the beach, tennis courts, etc.  These rules, submitted and voted on by the members,  are listed in Section 1 of the Rules and Regulations.  And ultimately, the member renting the house is responsible for their tenants and guests.  These rules also apply to members, not in good standing – they are never to use any of the Indian Hills Community property. 

Speaking of Rules, if you don’t like one (or more), attempt to CHANGE them!  It is time to submit your proposed changes/additions/deletions to our documents, due August 31.  The forms are found on the website, or in the office. Remember all submitted changes will be vetted to ensure they are legal and enforceable before they can be voted on by our members.

Also, please consider running for the board!  The last few years have been a turning point in Indian Hills history.  It is a VERY FULFILLING experience to be a part of the community in the capacity of a board member.  We are looking for some candidates willing to lead Indian Hills into the future.

Of many surprises (a pleasant surprise!) is how quickly houses and lots are moving in Indian Hills during COVID.  We have new members coming in constantly for their “New Member Kits” since the first of the year.  We have a constant flow in the office of folks looking to buy and a waiting list for any on-the-water properties.  If you are contemplating leaving, please get with one of our agents familiar with Indian Hills properties, things are moving quickly and smoothly with these agents who understand the Indian Hills documents, rules and way of life.  And since there is not an inventory of houses available, more and more folks are asking about the building requirements.  Not only are the properties selling quickly, but we also have so many folks that are investing in their current properties!  A testament to our moving forward!     

We were upset about having to cancel the Light Up the Night boat parade.  But many folks decorated and went out anyway, was BEAUTIFUL!  We will plan it again next year!

Let’s carry on, get through COVID!  Stay healthy.

Mary Beth Huffman

ILPOA President

July Legal Update


The information below was provided by Chris Pinaire, ILPOA Legal Chair. If you have any questions you can reach Chris at bod.cpinaire@ilpoa.org.


Fellow Members:

This past week there have been developments in the three lawsuits the ILPOA is party to.

In case number 19CF-CC00003, Indian Hills Civic Association and plaintiffs Brunts, O’Fallon, Wideman, and Williams vs. Indian Lake Property Owners Association (defendant), there is one count remaining.  It is count V, Fraud.  Originally this count was requested to be dismissed by the plaintiffs.  However, there was a motion filed to remove the dismissal, so we are going back to court to set the trial date for this count.  Our next court hearing is August 11, 2020.  In case you have not been following the emails and social media posts, I have summarized the counts and judgements for counts II – IV below.  Count I was not an actionable count, therefore it never went to trial.

The judgement on Count II Declaratory Judgement was as follows:

  • Annual Assessments declared under the BUR may only be amended by 2/3 of the property owners in writing and are the only assessments in which a lien upon real estate is applicable.
  • The bridge design and construction assessments through our by-laws were passed in accordance with our by-laws  and were legal and within the powers of the board of directors.
  • Boat registration fees and fines provisions are not considered assessments and therefore valid under the rules and regulations of the ILPOA.
  • Interest provisions are not considered an assessment and therefore legal and within the powers of the ILPOA.
  • For Count III Injunctive Relief, Judgement was declared in favor of the Defendant, ILPOA.

Additionally, for those that attended the recent member meeting on Saturday, July 11th, 2020, you heard one of the plaintiffs, Dale Brunts, mentioned that our case will most likely go to appeal.  This is disheartening as it will require us to spend more money on legal fees (which requires us to set asides thousands of dollars in our budget that could be put toward more useful projects) as well as more hours preparing for court.  To date, we have spent nearly $35,000 of your money on this case.  We hope for a quick resolution so that we can pick up the pieces and re-build the infrastructure in this community. 

Several members have also asked about filing a counter-suit against the plaintiffs.  While as members of this community we may be frustrated, it is the Board of Directors position to not file a countersuit.  We want closure on this case so we can move forward as one community.  However, at the member meeting several members asked about forming a committee to file the countersuit.  The BOD cannot control this as members can do as they wish.  I hope, though, that we can all move forward as ONE community

In our second lawsuit, the Trail Road case has been dismissed.  The property has been sold and is no longer in a lawsuit to determine if trail road is a public or private road.  It will remain private and is no longer a threat of unauthorized entry to our community. 

Our third lawsuit is with All-Type Fence.  There have not been many updates at this time.  Our court date is set for bench trial on October 28, 2020.  As more information comes to light, I will share it with the community. 

Please do not hesitate to reach out to me or another board member directly should you have any further questions.

Love the Lake,

Chris Pinaire

ILPOA Legal Chair

July Treasurers Update


Scott Rockafellow (Treasurer) provided the update below. If you have any questions you can email Scott at bod.srockfellow@ilpoa.org.


Hard to believe that we are only half way through 2020 given everything that has happened in a short 6 months.  Attached is the financial update through the

First 6 months of the year. 

Overall, we are at 55% percent of the operating budget

  • Two areas that we’ll be watching is Roads & Maintenance, and equipment repairs.  These 2 areas are running close to 80% of the annual budgets
    • The team has done a fantastic job in ensuring that equipment is up and running, and we are still able to repair equipment.  However, it

Brings to light that we need to look at investing in new equipment.

  • Maintenance has kept up on Road repairs extremely well, considering the challenges with recent storms.
  • Other areas are under budget and are helping us to stay within our overall budget!

Current anticipated free cash for the year is around $82K, so we don’t have a lot of wiggle room, as the project list grows.  The Board will continue to discuss/review and prioritize

Needs, especially given the recent damage form the Tornado and flooding. 

Currently, we have $112,000 in uncollected funds (back dues, bankruptcies, defaults), which continues to create challenges.