Gate/Entrance Update

I would like to inform you about what is happening at the exit road and entrance roads.

On 8/12/19 the final leg of the exit road was wrapped up.  Our gate company wrapped up the installation of the new exit road gate arm just behind the exit slide gate.  This arm is amid at the speed up of exiting the community and reducing the wear and tear on the slide gate at the exit.  Just so everyone is aware.  This is a gate arm that is meant to go up and down for each car and not multiple cars at a time.  Please stop and wait your turn to go otherwise damage will be done to this arm and you will be responsible for the damage (ONE AT A TIME PLEASE).  The exit slide gate has also had a timer installed on it and will close every night at 11:00 pm and reopen at 6:30 am.  It will still work like it did in the past so please pull up to the yellow lines to trigger it.  The same goes for the new gate arm, please pull up to the yellow lines to trigger it to open.  For any motorcycles you still may not trigger the first loop but if you pull up closer to the gate the new Optex eye will open both the new gate arm as well as the existing slide gate.  Note the longest arm that is available for these gate arms are 14’ so I’m sure some are asking can’t someone just drive through the exit gate the wrong way and the answer is yes a small car maybe able to squeeze by.  We will be installing a barrier to close that gap to keep a car from getting through.  We will make sure that it is properly marked and very visible to people pulling up to the gates.

As far as the entrance road and gate points at the entrance we are currently working on a plan for that to be concrete too.  We are currently seeking bids for this work knowing that this will even be a bigger project than the exit road.  At the same we want to improve the flow of traffic as well as the ease of getting in to Indian Hills.  This will take a lot of coordination to get it 100% right, spending the associations funds properly, as well as ensuring good quality workmanship.  Please understand when we get this project started, we are concerned about the safety of our members as well as the people completing the work. 

Thanks again for your patience with these projects as we look to keep improving Indian Hills with our limited budget.

Thanks

Pat Leahy, ILPOA Board

Men’s Club Pancake Breakfast, Sunday, Sept. 1, 2019

Please Mark your calendar for a great breakfast that allows the Indian Lake Men’s Club to support our community. This is the last time this summer to enjoy those fabulous plain or blueberry pancakes along with link sausage and orange drink and/or coffee !!! This is the perfect day to skip cooking breakfast and enjoy a great time with your family, friends and fellow Indian Lake members.

Kids 5 & under eat Free !! 6-15 yrs. – $4.00 and 16 yrs & up $6.00. Contact Fred Rickert, President of the Men’s Club with any questions, (H) 573-677-0158, or (C) 314-540-2022. Donations gladly accepted!

Booster Club Update – 08/04/19

2019 has been a very successful year for the Booster Club thus far.  Here is an update of what has been going on:

MEMBERSHIP DRIVE

Our annual member drive is sent out at the beginning of each year.  This year we have received $25,360, which has surpassed our 2018 goal by 20%.  And there are additional donations still being received!   Each $100 donation earned a  “LOVE THE LAKE ….MOVING FORWARD” tee shirt, 2019 colored gray.  We have emailed donors, yet there are still some who have not claimed their shirts-please contact me at mbhilpoa@gmail.com to make arrangements to get the membership shirts you ordered.  We ordered extra shirts to sell at Family Reunion, they went very quickly, although there are some 2XL sizes left for sale at the Marina.  We thank all those who donate each year and our new donators.  It is a fine way to help the Association bridge the gap between what is needed/wanted and what our dues pay for.  Any donations can be sent to Indian Hills Booster Club, 17 Indian Hills Drive, Cuba, MO. 65453, with Booster Club on the front of the envelope.

ACTIVITIES

We started the year with our popular Bunco night.  Just a fun evening, neighbors getting out and getting together during the winter.  Music at the Marina – May 31 was a great success.  The DuBois’, Brakefields, McGuirks, Walkers and Rohal’s got together and planned/executed a free event focused on bringing the community together.  The music was Gavin M – and all enjoyed a beautiful night.  Family Reunion, June 15th was an incredible success and will be summarized below.  We have been brainstorming about future events.  If you have some ideas of what you would like to see, please contact me or attend a Booster Club Meeting.

ELECTRONIC SIGN

A very visible project sponsored by the Booster Club has been the electronic sign at the Community Center.  In the spring, with member Kevin Newbern’s help, we upgraded the software on the sign.  We paid for this upgrade by selling advertisements to local vendors.  The right side of the sign is vendor’s advertisements, the left side is the current IH news/announcements and member’s ads.  Please make sure you slow down, read the sign and support these Premier sponsors so that we can encourage future ads.  The Premier sponsors are also listed on ILPOA’s new website.  We also allow Members to rent space on the sign.  You can wish your friends and family a Happy Birthday, Anniversary, Welcome, etc.! The fee for this is $25 for a simple ad for three days.  The software is limited, so any additional work needed for a slide could cost up to $45/three days.  Call me at 314 713 2172 or email me at mbhilpoa@gmail.com if you wish to rent an ad.  A special thanks to Mike Schaefer who has become our sign guru. 

FAMILY REUNION

The 2019 Family Reunion outshined all of our expectations.  The members of the Booster Club really went all out and worked tirelessly to make this a very successful event!  We tried some new things, an on-line auction, lunch with the Eberle’s, taking credit cards, a bakery, etc. along with the tried and true Hitzeman lunch, silent auction, golf, malts, etc.-it was all fantastic!  We had outside vendors approach us wanting to participate.  The Ladies Aux started us out the night before with an incredible Ice Cream Social that set the family tone for the rest of the Reunion.  The Rt 66 Parrot Head Club brought musician Dave Bennett and a tiki bar for the afternoon.  Sheriff Layman was there along side the Neighborhood Watch booth to talk with our members.  The kids activities included games, water races and a fire truck and pumper.  The Eberle boys did their golf tournament.  150 people bought the Limited 2019 Love the Lake Commemorative Sunglasses.  The center of the activity was the Auction.  Our members bid on various donated baskets, tickets, bikes, quilts, games etc.  Special thanks to Laurie Kraft who led the auction and made it an unbelievable success!  What a great way to bring this community together.  There were times that it was difficult to walk around in the Community Center as it was so well attended, even during the Blues parade, which was playing on the tv!  Thank you to every Booster Club Member who worked so hard, thank you to every person that donated to the auction, and thank you to every IH member that attended and supported the Family Reunion.  We took in $10,865.70 for the event, and after expenses – we netted $8,262.18!! 

APPROVED PROJECTS

So we work hard to bring in money, where does the money go?  Here is a list of approved projects thus far in 2019:

*New bigger, brighter Street Signs to replace the old, faded street signs. 

  • Stocking the lake with fish
  • New Tires for Maintenance Vehicles
  • Installation of a New Water Softener at the Community Center
  • New Backpack Blower And Weed Eater
  • Speed Signs/Barricades
  • $1500 towards outfitting the Water Patrol Boat
  • Phase II of Street Sign Replacement
  • Two Way Radios for Association
  • Brush Hog attachment

The members of the Booster Club meet monthly to discuss and vote on how we will allocate the money.

There has been an incredible amount of donations since the inception of the Booster Club.  Between the years of 2005 though 2016, approximately $60k was donated for too many items to list.  Some donations in recent years include the security cameras at the front entrance, a copy machine at the office, Corporate Embosser, etc.

Future projects being discussed:

  • Landscaping/upgrades to the gate after hardscaping complete, upgrade to cameras – other security cameras in additional areas.

So there are great things going on at the Booster Club.  We are currently taking in 10% of the total income of Indian Hills.  Please consider joining us.  We work hard, but have a lot of FUN doing it!  We meet every third Saturday of the month at 9 am at the Community Center. 

Mary Beth Huffman

President Indian Hills Booster Club

Roads & Maintenance Update – 7/23/19

Approximately 30 tons of UPM (Unique Paving Material) asphalt has been delivered to our Maintenance shop and about 22 tons of it has been applied to our roads so far.  Most of that application has been in the small, but annoying potholes around the lake.  You should notice that many, many holes have been filled with this quality product.  Our Maintenance team has also been tackling some of the larger repairs to the roads that primarily follow the snow route.  These larger repairs are being cut out, with a rock base put in, and then compacted.  Note also these men have been working in unusually hot weather conditions.  Thank you!

The spring and early summer rainy season was so exceptional that more time had to be devoted to cutting grass than normal.  Some volunteers have helped with the grass which has allowed the maintenance team to additionally do pothole repairs.  The team gave extra attention to the beach area by cutting and trimming prior to the June 15 Family Reunion day.  The beach was scraped in order to push out a lot of unwanted weed/grass growth in the area.  Then 50 tons of new Little Piney river sand was delivered and spread over the beach – including the area around the swing set.  An additional 50 tons has been delivered and will be further spread on the beach.  (Sincere thanks to the Ladies Club for the donation towards the sand!)

Speed barriers were also installed along the 2200 block of Lakeshore Drive.  They are meant to be visual and physical warnings to drivers that they should especially SLOW DOWN because of numerous pedestrians, dog walkers and children in the area. We will be talking to members around this area to measure the effectiveness of these barriers to determine whether they are a valuable tool and could be utilized in other areas of the community. A special shout out to the Booster Club for funding these barriers, and to the neighbors who have been passionate about the overall safety of our members and have been vigilant in watching for any careless and imprudent driving.

A new and wider culvert pipe was installed along with the new concrete at DD.  This was MODOT approved and necessary to minimize the risk to autos and trailers potentially falling into the ditch making the right turn onto Highway DD.

We are also looking into solutions for culverts and ditches along the steeper section of Lakeside Drive – especially because of the massive rains we received earlier this year.  We ask all members to  maintain their culvert pipes to ensure they are in working condition  and free of leaves and debris to allow for proper drainage of rain waters. Our dam road will be repaved, weather permitting, this late summer or early fall (using restricted “Dam and Spillway” funds).  This road is in no better shape than any of the other roads in our community.  It will be closed for approximately 2 days while the contractor establishes a solid base to the road, then adds final asphalt for the road.   It will drain properly, will meet MODOT standards and will last for many years to come. 

John Richmond and Pat Leahy, Roads and Maintenance Chair and Vice Chair

Tresurer’s Report – Scott Rockafellow

As promised after the last quarterly meeting, below are is the quarterly budget report.  At mid-year, we have spent 42% of the operating budget, putting us on a good path for the year.  We are also ahead of estimates on revenue collected, due to lower uncollectable accounts.

In addition to the annual operating funds, we have three restricted funds, listed below.  Previous boards were very forward thinking in establishing the “Dam Reserve”, to protect our lake in case the Dam were to ever need extensive large repairs, or have a failure.  Beyond that, our community currently has no Reserve Funds.  Creation of the “Community Reserves” is one of the initiatives we promised to begin in 2019.  A best practice for HOA’s is to have at least 1 year’s operating needs in a reserve account.   We will continue to slowly add to this fund over the coming years, while balancing the current and short-term needs.

The Available Cash” line item is what can be used to fund expenses, beyond the operating budget.  We have available cash to continue to make incremental improvements, but not to fund the larger infrastructure projects.   We continue to look for options for those. 

Scott Rockafellow, ILPOA Treasurer (bod.srockafellow@ilpoa.org)

Important Update Regarding Exit / Entrance Road

Now that the exit road construction has been started, we have found out the road and the base to the existing road are not in good shape, much like the rest of our community.  We made the decision to move forward with the complete removal of the existing exit road as well as the side parking lot of the community office.  Our goal was to fix this road so that it will last for years to come, and not a quick fix we would have to fixed again in the near-term. 

I have a couple bullets points of why we felt the need to do the entire road and not just the original two areas that we originally addressed.

  • The existing road had little to no base and was not going to hold up for long.  We have been doing patch work in the community for years and it is now time to start stepping up and fixing things the proper way when and where we can.
  • The existing asphalt road has over a 4” hump in the center of the road which was making the new concrete match that hump, which would not have given us a slightly slopped road in order to divert the water run off properly and the way it should be done.
  • The contractor already had his equipment here and it was time to make a deal that was good for the community and the longevity of the road.  This represented a savings of almost 15% less than if we had waited until another date to do the work.
  •  The reason why we are going with concrete over asphalt is the durability, and the longer life that we will get out of this road.  First impression is always nice, the heavy trucks and vehicles that enter and exit our community do a lot of wear and tear on the main part of our exit and entrance. 

What’s Next

  • Our long-term goal is to do the same with the entrance and making it appealing to the eye for members and their guest as well and the durability that concrete brings to the table.  We will evaluate this area strongly and once again get the proper bids and get the best for our community.
    • While we secure bids to address the rapidly decaying entrance road, we will also be shoring up the Entrance Gate electronics that will improve gate performance/reliability and improve traffic flow into our community.
  • As presented at the ILPOA Quarterly Member Meeting, after the exit road is completed, we will be installing the exit gate arm. The new gate arm will accomplish the following:
    • Quicker Open & Close Cycle – this will allow traffic flow quicker, and address people trying to access the community by attempting to go in through the exit lane.
    • Exit Gate Arm will be made of steel and if someone tries to illegally enter the community through the one-way road, they could be subject to damage to their vehicle.  We will have the necessary signage, and ILPOA will not be responsible for any damage.
  • We also mentioned in the ILPOA Quarterly Member Meeting that the existing spikes that were removed for the new gate arm and will be relocated to other areas to address illegal entry into our community.  This will attempt to address the concerns of our members regarding other entry points into our community.

Your Board hopes from the work that is being done that you will see we are listening to our members, adjust our plans, responsibly spend “our” money, and achieve our goal to better secure our community. 

ILPOA Board Contact Information

Below are the email addresses for the ILPOA Board

  • Mark McLean: President (bod.mmclean@ilpoa.org)
  • Chris Pinaire: Vice President, Legal Chair, Lake and Infrastructure Major Repair Committee Co-Chair (bod.cpinaire@ilpoa.org)
  • Scott Rockafellow: Treasurer, Lake and Infrastructure Major Repair Committee Co-Chair (bod.srockafellow@ilpoa.org)
  • Don Kalista: Secretary, Office Chair (bod.dkalista@ilpoa.org)
  • John Richmond: Roads & Maintenance and Building Permits Chair (bod.jrichmond@ilpoa.org)
  • Bill Brumitt: Lake, Dam & Spillway Chair (bod.bbrumitt@ilpoa.org)
  • Koren McGinnis: Security Chair (bod.kmcginnis@ilpoa.org)
  • Jeremy Huguet: Nuisance Properties Chair (bod.jhuguet@ilpoa.org)

Other key contact information:

  • ILPOA Office: 573-885-3630 or indianlake@ilpoa.org or 17 Indian Hills Drive, Cuba MO 65453
  • Roving Patrol: 573-259-3700
  • Community Hall: 573-885-2640

Lake, Dam & Spillway – Pondweed Update

2019 Indian Hills Pondweed

In conversations with other lake associations, biologists, and conservation departments, pondweed is expected to be a problem again this year. The large majority of lakes in Missouri, Iowa and Kansas are experiencing an explosion in Pondweed again this year.  We have talked to several conservation agencies and this is what they are saying is the cause:

  • Significant emergence of pondweed last year has allowed the root system to re-sprout this year regardless of treatments.
    • Herbicide treatments are effective for a season much like the herbicides you have to use yearly to treat for crabgrass in your yard.
  • Higher temperatures caused warm water conditions, fuel Pondweed growth again this year in multiple states.
  • Other factors include, number of sunny days, shallow water depths and migratory waterfowl.

American pondweed- Variable leaf pondweed, Split leaf pondweed

  • Variable leaf pondweed produces very small leaves only after reaching the top of the water surface.

Current Pondweed Strategy:

We have a multi-prong approach for dealing with the Pondweed and continue to survey growth rates and strategy effectiveness:

  1. Grass Carp:  Last year we stocked the lake with approximately 400 Grass Carp. Grass Carp will eat three time their own weight each day. This is the first part of our approach and will help stabilize/reduce the current growth and provide a long-term control.
  2. Chemical Treatments: There are herbicides we can use to address the issue quicker than Grass Carp and we have been testing a site-targeted herbicide that ensures the safety to our lake, members (including kids), fish/dogs and our significant investment in grass carp.
    1. Results of herbicide treatments – The results have been extremely positive and we are seeing a 90 to 95% kill rate in targeted areas, but to use this method widescale we will need additional funding that our current budget does not have.

Reminder:

 We will continue to keep our members up to date on our progress to address the problem we are experiencing.  Should you have any questions please send them to the ILPOA Office at indianlake@ilpoa.org.

Thanks,

Bill Brumitt

ILPOA Chairman Lake, Dam & Spillway

Bod.bbrumitt@ilpoa.org