Lake, Dam & Spillway Winter Preparations

ILPOA Members

It is that time of the year to lower the lake for the winter like we do every year in order to prevent water going over the spillway and freezing. Maintenance will be removing the boards from the spill box this week, weather permitting.

I would like to wish everyone a Happy Halloween and a safe winter!

> Bill Brumitt, Chairman Lake, Dam & Spillway

Exit Road Detour

We have worked carefully to create a safe separation of the exit road using safety cones in order to allow both incoming and outgoing traffic for our members and guests.  Unfortunately beginning on 10/24 we began to lose safety cones either through theft or running over them and not taking the time to reset them back where they belong.  Today we observed that on the straight stretch of the road we were down to two safety cones and had to send Roving Patrol to replace the safety cones.

It is unfortunate the people have so little disregard to the safety of our members, guests and vendors that they either steal or run over the cones placed to divide the exit road into two lanes.  This may not seem like a big deal but it cost $20 per cone to purchase new cones and when you are trying to cautiously spend the limited budget we have, it adds up.

Here’s the ask …. 1) Please reduce your speed significantly when you are either entering or exiting the community when traveling through the detour area, 2) If you knock over a cone, we understand it happens, but please place it back in the right space and 3) if you see someone take a safety cone make a note of the car and report it to security.

It’s really sad that we have to bring this up but apparently common sense and respecting community property is not understood by the small minority who are once again costing you/our association.

ILPOA Board

Entrance Road Closure (10/22-11/4)

First, thanks to all of our members who have patiently navigated using our exit lane for entering and exiting the community while work continues on the entrance road. We are looking forward to seeing how beautiful our entrance will look after all work is done.

 After talking to our contractor we have decided to continue to keep the entrance road closed through 11/4 (weather permitting) in order to allow the contractor to safely complete the road tear out, pour concrete and to allow the concrete to fully cure.

 The exit road will now handle all incoming and outgoing traffic. The exit lane has been divided into two lanes using safety cones. People coming into the community will enter through the exit lane staying to the right and after passing the exit gate will be guided to the detour that will taken them back onto the entrance road.

 It is very important for your safety as you use the exit road to either enter or exit the community to reduce your speed and be aware of oncoming traffic. We will keep you updated on the status of entrance road closure.

Thank you for your patience.

 Pat Leahy, ILPOA Board

We Need Your Help!

It’s election time and we need your help to help stuff ballots for mailing and to count votes.

  • October 25th (Friday): We will meet at the Community Hall at 9 a.m. to prepare the ballots for mailing. Get together with you fellow members and have fun while doing an important job for association. Count on being available for 3-4 hours but could be less depending on how many volunteers sign-up. Here is what we are doing:
    • Put corporate seal on ballots
    • Fold ballots and return envelopes
    • Stuffing envelopes
    • Stamping envelopes
  • November 13 (Wednesday): We will meet at the Community Hall at 9 a.m. to count the ballots. We may need you until 2-3 p.m. but will release you as soon as all counting activities are completed. Here is what we are doing:
    • We are looking for counting team leaders and counting team members
    • You must be able to stay for the entire time it takes to count all ballots and have each count verified.
      • Did we mention lunch? The association will be providing lunch for all volunteers.
    • We are looking for people who have attention to detail and can work in an environment with some noise.
    • Volunteers will not be able to leave the Community Center or go outside to take smoke breaks until after all counting activities are completed.

This is a great way to help your community, work with your fellow members and believe it or not even have some fun! If you can help call Michelle at the office at 573-885-3630 or email her at indianlake@ilpoa.org.

ILPOA Treasurer’s Update

Year to date, we have spent 71% of the operating budget, putting us on a good path to close out the year.   We are also still ahead of estimates on revenue collected, due to lower uncollectable accounts.

Scott Rockafellow, ILPOA Treasurer

Cove 9 Bridge Update

Membership,

We wanted to get an update out to everyone regarding the cove 9 bridge project. As many of you are aware with your prior approval, we have been in the 1st Phase (design) of the bridge project which is almost complete and will be looking to move into Phase 2 (construction) fall 2020. Below is a summary of where we are at now and the estimated timeline and process for Phase 2.

Current Bridge Update

ILPOA has performed the interim suggested recommendations from Cochran, our bridge design engineers, but unfortunately the only long-term fix is to replace the current structure.

  • The ongoing problems with our 60-year-old bridge that can’t be fixed are as follows:
    • Bridge needs to be longer than the current one due to the sheer volume of water that scour/undermine the west embankment & east wing wall
    • This can only be fixed with extending/lengthening the bridge as the current span is too short.
    • Timber pilings on the east embankment are deteriorating.
    • Deteriorating steel stringers

Cochran Bridge Design

We have received the final Phase 2 cost estimate summaries from Cochran as they work to complete the last finishing touches on the design. The bridge design was based on member feedback from forms and surveys conducted by the bridge committee.

  • The majority of members wanted to see the following incorporated into the design:
    • Same width as our current bridge. No additional lanes or walkways
    • No enhanced features like fishing “bump outs” or enhanced aesthetics
    • No lighting options

The bridge design that the committee worked with Cochran on is the most basic design achievable with addressing the existing issues with the current bridge.  This design meets our community’s needs with a basic steel guardrail and is designed to provide a strong, low maintenance, long life bridge for the community in many years to come.

Phase 2 Net Cost Estimates

Cochran has provided the final cost analysis to the final design for Phase 2. Below is an overview of the cost to replace the Cove 9 bridge.

  • The total membership assessment cost for building the new bridge is approximately $389,133
    • Items that we needed to consider that will affect this number:
      • Money carrying over from Phase 1 that will decrease the final construction total by $26,312. This will reduce the total cost of the bridge project to $362,821

Membership Assessment

We will be sending out an assessment vote with the fall ballot to fund this critical project. Below is a breakdown of members responsibility if approved.

  • Each member will be responsible for a onetime assessment of $376.00 for this project.
    • First payment due no later than March 1, 2020 of $188.00
    • Second equal payment due no later than August 1st, 2020 of $188.00
      • *We would appreciate a full onetime payment by March 1st of $376.00 for those that can afford to do so to reduce operational costs to the association

Construction Bid Process

We are targeting to start advertising the 2nd Phase of this project if approved in June 2020. Cochran is contracted for the bid process to ensure it is bid by as many qualified companies as possible and that the process runs smoothly.   Like the design Phase of this project, we will allow members to suggest qualified construction companies to be considered. We will only consider suggested companies meeting the following criteria:

  • Have at least 5 years of experience with bridge construction
  • Fully licensed/bonded and insured appropriately for this type of work
    • $3 million liability insurance and provide a separate performance and payment bond in the amount of the bid
  • Can meet the expected completion deadlines to ensure minimal disruption to our membership.

If you would like to suggest a company for consideration as a bidder, please have them send resume and proof of above requirements to bridgecommittee@ilpoa.org

Estimated Cost

We have been asked by members to give them an exact cost of a new bridge and unfortunately, it’s not that easy. Therefore, we cannot simply get a bid and give the membership a “hard” number. Here are the reasons why we can not secure a binding bid at this time.

  • Funding must be in place for a reputable contractor to put forth a binding bid. Typically, contractor bids are good for 30 to 60 days only, due to the fluctuating construction costs throughout the year.
  • To get funding for this size of a project we will need to raise the funds first or, at the very minimum, offer assurance (through a signed contract) that the bills will be paid.
  • It would be impossible and irresponsible to sign a contract locking in a construction company with a final “hard” number until monies have be approved and collected by the membership.

Cochran has provided us with a very good estimate for us to obtain funding from members.  We researched their estimate vs construction costs and found Cochran to be excellent at providing strong estimates for customers.   Remember that any overage will be put towards roads.  

Estimated Timeline

Below is the estimated timeline for Phase 2. Remember, this is just an estimate.

  • Collection of assessment March 1st & August 1st 2020
  • We are targeting advertising this project for bid to begin June 2020
  • We will receive, evaluate and award contract approximately July/August 2020
  • Lowering of the lake to begin late Summer 2020
  • Estimated start date of construction & complete prep work at dam for emergency vehicles, Winter of 2020. DNR is involved with this temporary work at the dam.
  • Complete construction Winter/Spring of 2021

The team has put a ton of work and time into this project. We would like to sincerely thank this group for their work in Phase 1 and their continued support in Phase 2. The bridge committee consists of the following members: John Oeltjen, Mary Beth Huffman, Brian Nisbet, Gary Weber and Mike Dean. Thank you again on behalf of Indian Hills!

If you have any questions please feel free to email the committee at bridgecommittee@ilpoa.org

Thank you,

Mark McLean

President- ILPOA

Upcoming Annual Elections/Ballots

As we prepare for our upcoming elections it is never more important for you to participate. Your votes on who will be on your 2020 ILPOA Board, Rules & Regulations and By-Law changes are critical to our community. Ballots will be mailed to all members on 10/25/19 and we will use your Primary Mailing Address on file at the ILPOA Office as of 10/14/19.

2020 BOD Candidates:

This year we have seven (7) candidates for your consideration for the 2020 ILPOA Board. To assist you in making your decision we have asked each candidate to provide a no more than 100-word Candidate Summary/BIO and complete a Candidate Questionnaire that includes questions on the key issues being faced by our community. Carefully read the Candidate Statement/BIO and Questionnaire so you can determine who is committed to DOING the work to ensure the future of our community. Below are the candidates for your consideration:

NOTE: We have received numerous calls on how/why members that are actively suing the Association can run for the Board. We have consulted with our attorney on this subject and nothing in our bylaws (Article 5 section 3) states that Dale Brunts, Diane Wideman and Jim O’Fallon are ineligible to run for a Board position based on this lawsuit.

  • Bill Brumitt (currently on the 2019 Board)
  • Dale Brunts
  • Gary Campbell
  • Mary Beth Huffman
  • Don Kalista (Currently on 2019 Board)
  • Jim O’Fallon (On 10/10 Jim O’Fallon informed the office he is no longer a candidate for the 2020 ILPOA Board)
  • Diana Wideman

2020 Rules & Regulations

  • Placement of Watercraft Stickers
  • Lowering of the Lake
  • Watersports / New Wake Times
  • Wake Surfing

2020 By-Laws

  • Meeting of Members / Place of Meetings
  • Bridge Assessment

Return of Ballots

  • Ballots are to be returned no later than Wednesday, November 13, 2019 by 9:00am
  • Ballots must be sent to: Inspector of Elections PO Box 620, Cuba, MO 65453
  • Ballots received after 11/13/19 at 9 a.m. or delivered to any location other than the PO Box will not be counted

Please direct all question to indianlake@ilpoa.org. We will also post FAQs on the association website if necessary.

Thanks,
Mark McLean
ILPOA President

Click on the file below for all Candidate BIOs and Candidate Questionnaires:

Jim O’Fallon refused to provide completed Candidate Questionnaire